eRequest

Types of eRequests

Use the buttons to expand or collapse the section.

• Enrolling in a full subject

  Always check to see if there are other subjects you can enrol into before submitting your eRequest. eRequests for enrolment into full elective subjects are likely to be declined if other elective subjects are available. For a full core subject that is part of your recommended study sequence, please submit an eRequest.

  It’s also a good idea to regularly monitor My Student Admin and My Timetable as class spaces may become available as other students change their enrolment. If a space becomes available, you can enrol yourself in the subject via My Student Admin.

  Example supporting statement:

  I am unable to enrol myself into the subject [subject name], [subject number] for the [session name] session, [year] as the subject is full. 

  This is a core subject within my [course/major/sub-major/stream] and I am following my recommended study sequence as per the UTS handbook. 

• Timetable clash

  Before submitting your eRequest, check to see if you are able to adjust your enrolment or manage your timetable in MyTimetable. New features such as waitlists, swaps and deallocation may help you secure a preferred class or resolve a timetable issue without needing to submit an eRequest.

  Not following the recommended enrolment sequence is usually the reason for timetable clashes. Check the UTS Handbook to ensure you are enrolled into the correct subjects in the right sequence. If you are completing your course out of sequence for any reason (e.g. if you have recognition of prior learning) you may need to choose another subject that does not clash. 

  If you do need to submit an eRequest, provide as much information in your supporting statement as possible, including the reason for your request. If you are a registered carer, or if you are a part of the UTS Elite Athlete Program or UTS Elite Performers Program , please note this in your supporting statement and attach proof of your registration of carer status or participation in the UTS EAP/UTS EPP.

  Example supporting statement:

  I am not allocated to the following activities of [subject name], [subject number] as the available times clash with my other enrolled subjects: 
  
  - [activity type, e.g. tut/lec/sem/prc/brk] [activity number] at [time] on [day]. 
  
  I am following the standard course program in the handbook and the subject is a core subject within my course. 
  
  OR 
  
  I am a registered carer/UTS Elite athlete. I request my allocation into the following activities in order to honour my additional responsibilities. 
  
  - [activity type, e.g. tut/lec/sem/prc/brk] [activity number] at [time] on [day]. 

• Subject requisite waivers

  Requisite waivers require supporting documentation and a strong case for why requisites should be waived. These eRequests are often referred to the Faculty for a decision and approval is not guaranteed.

  Please provide as much information as possible in your supporting statement.

  Example supporting statement:

  I wish to enrol into [subject name] [subject number]. I have attached all relevant supporting documentation. 

   [Insert your personal statement. Ensure you include information on how you meet the admission and subject requisites for the subject(s).]

• Subject substitution

  If you need to enrol into a core subject to complete your course and the core subject is no longer offered at UTS, you will need to submit an eRequest to request a substitute.

  
  To submit an eRequest for subject substitution, select "Study Plan Change" then the sub-category "I want to apply to replace one subject for another". Complete the online form. In your supporting statement, make sure you include the following information:

  • The core subject name and number
  • All other relevant information.

  Example supporting statement:

  I request for the core subject on my study plan [subject name] [subject number] to be replaced with [subject name] [subject number] as the subject is no longer running/is not running this year. This subject is listed as a core subject of my course in the UTS Handbook. 

• Enrol in a language subject

  If you are not undertaking International Studies and wish to take a language as a credited sub-major or elective, you need to obtain permission to enrol via an eRequest. 

  For more information about completing a language level assessment survey, see Enrolment procedures for Language and Culture subjects. 

  Example supporting statement:

  • No prior language experience
    I wish to enrol into the language subject [subject name] [subject number] for [Autumn/Spring] session. I have no prior experience with this language and would like to start at the beginner’s level.
  • Prior language experience
    I wish to enrol into the language subject [subject name], [subject number] for the [Autumn/Spring] session. I have undertaken the language assessment with [assessors name] on the [date of assessment] and they have suggested that I undertake the above subject.

• Change major, sub-major or stream

  If you are a Bachelor of Communication student and want to take a second major, please read the second major FAQs before submitting your eRequest. 

  If you are undertaking an undergraduate Engineering course, please read the change of major guidelines before submitting your eRequest.

  To submit an eRequest to change your major, sub-major or stream, select ‘Request to make study plan changes’ then ‘Blocked from choosing a major, sub-major or stream’ from the options. Complete the online form and provide as much information as possible in your supporting statement.

  Example supporting statement:

  I wish to change my [major/sub-major/stream] from [name of major/sub-major/stream] to the [major/sub-major/stream], [name of major/sub-major/stream].

• Withdrawing from a subject after census

  If you wish to withdraw from a subject and its past the census date, financial and academic penalties will apply. If you are withdrawing after the census date due to special circumstances such as illness or misadventure, please read about how to withdraw from subjects after census date before lodging your eRequest.