After your initial subject enrolment each year, it is possible to add or withdraw from subjects. If you need to change your enrolment for any reason it is important you understand the liabilities that may be involved.
- Adding subjects is permissible up until the last day to enrol for the teaching period. You can vary your subject enrolment in My Student Admin.
- Subject withdrawal without academic and financial penalty is permissible up until the census date for the current teaching period and can be done in My Student Admin. After census date you will need to apply for subject withdrawal.
Find information on how to enrol.
You will not be able to withdraw yourself from subjects after the census date of the current teaching period. To withdraw from a subject after census date you will need to submit an eRequest with a statement explaining why you wish to withdraw. Students will then be advised to choose one of the three options below:
Option 1 - Withdrawing after census date
Subject withdrawal after the census date of the current teaching period will mean:
- You will have a withdrawn fail or fail recorded against that subject on your academic transcript
- You are financially liable for the associated tuition fees.
After the teaching period you can no longer apply to withdraw from a subject. You can still apply for Refund or remission due to special circumstances for up to 12 months after the teaching period.
Option 2 - Withdrawing without financial or academic penalty – Special Circumstances
To withdraw after census date with no financial or academic penalty, you must provide evidence that you meet the criteria for special circumstances. Special Circumstances are those which are considered to be unusual or uncommon, and were not able to be foreseen prior to the census date.
If you believe you meet the criteria for special circumstances then you need to do the following:
- Submit an eRequest to withdraw from your subject(s), stating that you will be applying for Option 2, Withdrawing without financial or academic penalty – Special Circumstances.
- Read the criteria and guidelines for applying for special circumstances
- Once you have been withdrawn from your subject(s), submit the Remission of HELP Debt or Refund of Upfront Payment AND Application for No Academic Penalty – Due to Special Circumstances form.
This is only relevant for subject(s) that have not been successfully completed. i.e. Fail, Fail(x), Withdrawn/Fail and Withdrawn status.
You may submit a single application to apply for no academic and no financial penalty for multiple subjects within the same teaching period.
Option 3 - Withdrawing with no academic penalty only
If you do not meet the criteria for special circumstances outlined above, but you still believe you have a genuine case where your ability to continue studying was affected by circumstances beyond your control, you may apply for withdrawal with no academic penalty only.
- Submit an eRequest to withdraw from your subject(s), stating in your request that you will be applying for Option 3, Withdrawing with no academic penalty only and why.
- In your eRequest attach any relevant documentation you have to support your case.
If you wish to apply for withdrawal with no academic penalty after the current teaching period you will be required to submit your application in writing via Online Enquiry, attaching all relevant documentation and the Director, Student Administration Unit will review your application.
If your withdrawal with no academic penalty is not approved
Your academic transcript will record a grade of withdrawn fail or fail and the financial and academic liability will remain.