If you need to change your enrolment, for any reason, please ensure that you understand the consequences of varying your enrolment first. The census date is a very important factor in enrolment changes. To avoid financial liability and academic penalty, enrolment changes must be completed by the census date of the related teaching period.
Variation of subject enrolment
After your initial subject enrolment each calendar year, it is possible to add or withdraw from subjects.You can vary your subject enrolment in My Student Admin.
Adding subjects is permissible up until the Monday of the second week of Autumn or Spring session (based on availability of subject placement). In the event that the Monday falls on a public holiday, the last day to add a subject will be the Tuesday.
Subject withdrawal, without academic and financial penalty, is permissible up until the census date for the teaching period.
Students who withdraw from a subject after the census date of the teaching period will have that subject recorded as withdrawn fail or fail on their academic transcript, and may still be financially liable for the associated tuition fees.
your subject(s) enrolment is not correct, or
you wish or need to discontinue your study (either completely, or for a semester or two).
Information on subject variation and withdrawal can be found in our Subject enrolment page.
Subject withdrawal after the census date
If you need to withdraw from a subject after the census date due to special circumstances there are two options available. You can apply for
- withdrawal without academic or financial penalty, or
- withdrawal without academic penalty.
If you cannot demonstrate special circumstances, then any withdrawal after the census date will incur academic and financial penalty, that is, the subject will be recorded as a withdrawn fail and you will be financially liable for the associated tuition fees.
Note: If you are an international student on a student visa, there are limited circumstances where you can reduce your study load.
Withdrawal without academic or financial penalty
Once you have been withdrawn from the subject, if you believe special circumstances apply, you can then submit an Application for Remission of HELP Debt or Refund of Upfront Payment AND Application for No Academic Penalty – Due to Special Circumstances (PDF, 356kB).
This application is only relevant for subjects that have not been successfully completed. ie Fail, Fail(x), Withdrawn/Fail and Withdrawn status.
You must also be able to demonstrate that the special circumstances that apply were:
- beyond your control;
- did not occur or make their full impact on you until on or after the census date; and
- made it impracticable for you to successfully complete the requirements of the subject(s).
Withdrawal without academic penalty
If the special circumstances above do not apply to you, but you still believe you have a genuine case where your ability to continue studying was affected by circumstances beyond your control, you may apply for withdrawal with no academic penalty ONLY. Submit an eRequest together with a personal statement outlining your situation. You must supply independent documentation to support your claims.