Depending on your circumstances, you may be required by UTS to provide supporting documentation where the university requires official information pertaining to your study.
Certification of supporting documentation
With many of the student admin forms you may be required to submit additional supporting documentation.
All supporting documentation must be provided either as:
- an original directly to your UTS Student Centres, or
- a certified copy.
Acceptable certified copy
The person who certifies your documents must:
- write on the copy(ies) “This is true copy of the document sighted by me”,
- sign it,
- affix the official stamp or seal of the verifier's organisation on the copy, if the organisation has such a stamp, and
- print the following details:
o name and business address
o contact telephone number
o profession or occupation or organisation
o date verified
o registration number - if the person is a Justice of the Peace
- Be contactable by telephone during normal working hours.
Who can certify supporting documents?
An authorised officer must certify documents.
Authorised officers include employees of:
- the Universities Admissions Centre (UAC)
- the Student Enquiries Office or Admissions Office at any UAC participating university
- the Administration Office at any TAFE college
- Interstate tertiary admissions centres
- the official records department of the institution that originally issued the document(s)
- an Australian overseas diplomatic mission and Australian Educational Centres
There may be a charge for copies made by some participating institutions.
Alternatively, documents verified by someone who is currently employed as:
- an accountant - members of the Institute of Chartered Accountants in Australia, or the Australian Society of Certified Practising Accountants, or the National Institute of Accountants, or the Association of Taxation and Management Accountants or Registered Tax Agents
- a bank or credit union manager
- a barrister, solicitor or patent attorney
- a police officer with the rank of sergeant and above
- a post office manager
- a principal of an Australian secondary college, high school or primary school
- a commissioner for declarations
- or a Justice of the Peace with a registration number. Copies verified by a Justice of the Peace without a registration number will not be accepted.
UTS accepts documents certified overseas by:
- an Australian overseas diplomatic mission
- a UTS authorised representative or agent
- a public notary office
- the administration of the institution which issued the relevant document
- an Australian university.
Please note that all certifications must be in English.
Finding a Justice of the Peace
You can find a Justice of the Peace by searching on the NSW Government website. You can search this website using your postcode. If you wish to find a JP close to the UTS city campus, use the Ultimo postcode of 2007.
In some instances, you may need to submit a Commonwealth statutory declaration.
A Commonwealth statutory declaration is only to be used in circumstances where you cannot obtain any other supporting documentation for an application such as special consideration, special exams, or fees remissions.
A Commonwealth statutory declaration is a written statement that allows a person to declare something to be true, and they must be signed in the presence of someone who is on the list of authorised witnesses (opens an external website).
Statutory declaration forms are available from the Attorney-General's Department website (opens an external website).
Submitting an appeal
If you are submitting an appeal to UTS, you should provide evidence to support what you have claimed in your appeal letter.
- Doctor's certificate (the length and severity of illness)
- Employer's letter
- Counsellor's letter of support (the counselling service will generally only provide statements for excluded students who have attended the service prior to their exclusion)
- Religious leader or University lecturer's letter of support
- Letter from parent/family member.
If none of the above are appropriate or available, you may provide a Statutory Declaration.