If this is the first time that you are enrolling at UTS, please visit our commencing students page.
As a UTS student you can manage your course and subject enrolment using My Student Admin.
Before you enrol
- Be aware of important dates relating to your enrolment.
- Refer to the online handbook, and search for the year that you started your course to see your course completion requirements.
- Check the UTS Timetable Planner to view UTS subject availabilities.
To complete a subject at UTS, you must be formally enrolled in that subject.
Remember: It is possible to change the details of your subject enrolment before the teaching session starts, so you should enrol in the full calendar year of subjects even if you're not sure about your schedule. If your circumstances change, you can withdraw from subjects up until the census date.
Enrolling in subjects
To enrol in subjects:
- Log-in to My Student Admin using your student ID number and email password. The Enrolment guide (PDF, 1.6MB) will help you with the enrolment process.
- Make sure your contact and personal details are up to date in My Student Admin. You should make sure these details, as well as your enrolment details are up to date on an ongoing basis.
- Read and agree to the Student Declaration on My Student Admin.
- Enrol in your subjects following your recommended sequence in the UTS Handbook.
- Select your class timetable using My Timetable (previously known as My Subject Activities). Get more information about how to use My Timetable.
Once you have completed your enrolment, you can request enrolment confirmation via email from My Student Admin. If you require formal confirmation of your current enrolment you can request a statement of enrolment.
If you need to change your enrolment for any reason, please ensure that you understand the consequences of varying your enrolment.
Issues with enrolling
Sometimes you may be prevented from enrolling on My Student Admin or have other enrolment issues. Take a look at the Student Questions below for some common issues and ways to resolve them.
To discover more about your options with enrolment issues, take a look at this self-help guide.
Q1. Which subjects should I enrol into?
A: Please go the UTS Handbook to view the program for your course.
Q2. Why can’t I access My Student Admin?
- I have forgotten my password. How can I reset it? - Reset you password via a self-service Password Reset facility.
- Sanction has been placed against my academic record. What should I do? - Find more information about your sanction online.
- When does the enrolment system for my course open? - Check your opening date on the re-enrolment schedule.
Q3. What if the subject I want to enrol in or class I want to select is full?
A: You are not permitted to enrol in a full subject or select a full class. The University has a Work Health and Safety responsibility that not allow more than the specified number of students into a class. Students can continue to make changes to their enrolment and timetable until the last day to enrol in (add) subjects.
The subject you want to enrol in is full:
- AND it’s a core subject - Submit an e-Request
- AND it’s NOT a core subject but I can’t enrol in any other subjects - Submit an e-Request
- AND it’s NOT a core subject but I CAN enrol in another subject - Choose a different subject via My Student Admin
The activity/class I want to select is full:
- BUT other activities are available - Select different activity via My Timetable
- AND it’s a first year core subject - As classes fill up, new classes are progressively released, check availability via My Timetable
- AND NO other activities are available - Submit an e-Request
Q4. What if I have a class timetable clash?
A: Please check the UTS Handbook to ensure you are enrolled into the correct subjects in the right sequence. If you are completing your course out of sequence for any reason (e.g. if you have Credit Recognition) you may need to choose another subject that does not clash. Visit the UTS Handbook for your course program and subject choices.
Q5. What if a subject has no available classes?
A: This could be due to a number of things:
- distance subjects or placement subjects with the activity code ‘CRN – Class not required’ do not use class registration
- U:PASS session with an activity code UPS do not have mandatory classes to attend
- some classes or activities are registered manually after session starts, the description of the activity in My Timetable will provide a detailed explanation.
Q6. How can I get subject prerequisites waived?
A: You must complete all required pre-requisites, so that you have the knowledge and skills needed to meet the academic demands of the subject. You will be prevented from enrolling in a subject if you have not completed the required pre-requisites.
Q7. Can I enrol in more subjects per session?
A: Full-time and international students typically undertake 24 credit points a session. Part-time students have a reduced session load. You will not be normally permitted to take more than 30 credit points a session. Individual faculty conditions will apply, but there is no lower limit apart from those dictated by the maximum time and leave of absence rules.
Q8. How can I change my study plan structure?
A: Some UTS courses are more flexible and allow you to specialise in different areas of study (majors and/or sub-majors). When choosing your major or sub-major consider carefully your options before you save. To request a change of your study plan, you are required to submit an e-Request.
Note: If you are enrolled in the Bachelor of International Studies, you will be requested to apply for your major only in your first year of study.
Q9. How can I enrol in a language subject?
A: To undertake a language subject you are required to submit an e-Request and complete the 'Language subject details' section of the e-Request to ensure that you are placed at an appropriate class level.
If you require an assessment, you will need to attend a language session.
Q10. How can I search for a subject to add on to my elective choice block?
A: If your course allows for free electives you may choose any subject at the same level offered by UTS. This will require you to choose an undergraduate subject if you study bachelor’s degree or to choose a postgraduate subject if you are enrolled into master’s degree.
Q11. How can I enrol in a subject offered by another Faculty as an elective?
Q12. Can I change the subjects I am enrolled in if I change my mind?
A: You can make changes to your subject enrolment before the teaching session starts. If you need to withdraw from a subject, make sure you do this before the census date to ensure you do not incur any academic or financial penalty.
For more information on making formal changes to your enrolment including internal course transfer, applying for a leave of absence, and course withdrawal, please see the enrolment changes page.
Q13. Do I need to attend classes in Week 1?
A: Some of the week one activities may require you to attend campus, while others can be completed online. To ensure you’re completing the week one activities, you need to login to UTS Online and read your subject outline, which will detail your week one activities.
Q14. Do I have to enrol in subjects in the Summer session?
A: It is not compulsory to enrol for subjects in the Summer session. You may enrol in a maximum of 24 credit points. For more information visit the Summer Enrolment page.
If you have any further questions please contact your Student Centre.
For more information on rules surrounding enrolment procedures, please refer to the UTS Student Rules.
Re-enrolling (continuing students)
In mid-October of each year current UTS coursework students can re-enrol for the following academic year.
Important: Students in combined degrees will only be able to re-enrol from the date of their owning faculty. To find your owning faculty go to the Handbook entry for your combined degree. The owning faculty is shown above the combined degree name.
You must enrol for Autumn, Spring and Summer (optional) sessions by selecting your subjects in My Student Admin. To avoid missing out on your preferred subjects, we recommend you enrol as early as possible, even if you are unsure about work commitments or travelling overseas. If your circumstances change you can always make changes to your enrolment later.
If you have a sanction which prevents you from enrolling, you can find more information about your sanction online.
Mon 16 Oct 2017, 9am
Business combined with International Studies and Business combined with Creative Intelligence and Innovation
Tue 17 Oct 2017, 9am
Law combined with other Faculties
Wed 18 Oct 2017, 9am
|Engineering & IT||All|
Thu 19 Oct 2017, 9am
|Fri 20 Oct 2017, 9am||
Graduate School of Health
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Requesting enrolment into another Faculty’s subjects as electives
While your faculty may approve a subject from another faculty and this may be on your study plan, they do not have the final say on whether you can enrol in that subject. If you wish to enrol in a subject offered by another Faculty, you can apply via eRequest from the dates below.
Students from Connected Intelligence Centre and Faculty of Transdisciplinary Innovation are not subject to these cross-faculty enrolment restrictions and may apply for cross faculty electives at any time.
Subjects from School of Communication are not available for cross-faculty electives.
Cross faculty enrolment dates
|Summer 2017||6 Nov||All available subjects|
Graduate School of Health
|Spring 2018||16 Jul||Business
Engineering & IT
|Summer 2018||12 Nov||All available subjects|
Late enrolment fee
Continuing students who do not enrol before 26 February 2018 will be charged a late enrolment fee of $150 upon enrolment.
Appealing a late enrolment fee
An appeal against a late enrolment fee may be granted for the following reasons:
- Pending eRequest - that was submitted during the re-enrolment period.
- Cross-faculty elective subject(s) only - not open for enrolment until after the advertised enrolment period. Letter/confirmation from Faculty must be provided.
- Industrial experience/internship subject(s) only - enrolment subject to Faculty approval process.
- Rescinding leave of absence - if you have an approved leave of absence for Autumn session and have rescinded this after the advertised re-enrolment period.
- Special circumstance beyond your control, for example, illness. Specify the circumstances affecting your enrolment on a separate page. Independent supporting documentation must be provided.
Failure to be aware of the requirement to enrol by the end of the enrolment period is not considered to be a sufficient reason to appeal your liability to pay the late enrolment fee.
Late enrolment fee and internal course transfer application
If you have applied for an internal course transfer (ICT), you should still re-enrol under your current course for the following academic year. If your application for ICT is successful, you can then vary your enrolment once you have been admitted into your new course.