If you wish to take some time off from your course, you may be able to apply for a leave of absence.
If you're an international student there are additional rules, so make sure you read the information for international students on this page.
You can apply for a leave of absence for:
- Autumn and/or Spring session (Summer is an optional session, so no need to apply)
- a maximum of two consecutive sessions
- a maximum of four sessions during a single course
If you go on leave without an approved leave of absence, UTS may formally withdraw you from your course.
How to apply for a leave of absence?
To be eligible to apply, you must:
- have satisfactorily completed the requirements of at least one subject in your current course
- have not already taken leave of absence for more than four sessions of your current course
- apply before the Census date of the session you wish to start your leave of absence
If you don’t meet these guidelines, you also need to:
- Submit an online enquiry before the census date of the session you wish to start your leave of absence
- Scan and attach relevant documents to support your application to your online enquiry. Relevant documents may include a personal statement, an official letter from doctor, employer, counsellor, minister of religion or parent/family member.
Ready to apply?
Log in and submit your application via the
Subject > Leave of absence tab
My Student Admin
You’ll receive the outcome of your application via your UTS webmail account.
You can check the progress of your application via My Student Admin.
What happens if my leave of absence is approved?
If your leave of absence application is approved:
- Your tuition fees liability will be adjusted to take into account your leave of absence (as long as your application was made on or before the census date of the relevant teaching period)
- Any credit balance of relevant tuition fees previously paid will be refunded to you
- If necessary, we may notify your leave of absence to:
- You're not longer entitled to a travel concession
- You won't have access to UTS facilities, including the UTS Library, during your leave of absence period
What do I need to do if my leave of absence is approved?
Before you go on leave:
- Check your contact details are up-to-date
- If you receive a Centrelink benefit (such as Youth Allowance, Austudy and Abstudy), you must advise Centrelink within 7 days. Further information, and contact details are available on the Centrelink website
While you’re on leave:
- Keep your contact details with us up-to-date
- Continue to check your UTS email account
Before you come back from leave:
- Check your contact details are still correct
- Re-enrol for the upcoming session/s
- Get your UTS student ID card
I want to return early- what do I do?
I can't return from my leave of absence- what do I do?
If you’re unable to resume your studies by the census date of your approved leave of absence, either:
- apply to extend the leave of absence. You can take a total accumulated maximum of four sessions / two years of leave of absence during a course
- formally withdraw from your course
We’ll formally withdraw you from your course if you don’t apply to extend your leave of absence or formally withdraw from your course yourself. If you’re formally withdrawn and want to recommence your studies at UTS later, you need to reapply for admission (readmission is not automatic).
If you are in Australia on a student visa it is a requirement of your visa that you maintain your enrolment at UTS for the full duration of your visa. If you take a leave of absence from your studies, this will be reported to Home Affairs and this may lead to cancellation of your student visa.
You are only able to take leave of absence and maintain the validity of your student visa under very limited circumstances.
In some situations you may be able to apply for your leave of absence to be reported the Department of Home Affairs on compassionate or compelling grounds by UTS International. These generally refer to serious circumstances that are beyond your control and which have an impact on your course progress or wellbeing.
Examples of acceptable compassionate or compelling grounds include, but are not limited to:
- an extended illness that affects your ability to study
- a traumatic experience which affects your ability to study
Each application for leave of absence to be reported to Home Affairs under compassionate and compelling circumstances by UTS International will be assessed on its own merits and must be supported by appropriate documentation.
First, UTS needs to approve your leave of absence application after you apply through My Student Admin in the usual way.
If you believe you have a case for your leave of absence to be reported to Home Affairs on compassionate or compelling grounds, you will need to provide documentation to UTS International, who will assess your application check if it meets the criteria. If it does, UTS International will report this to the Department of Home Affairs and you will normally be able to maintain your student visa for one session.
If you wish to apply for your leave of absence to be reported on compassionate or compelling grounds to the Department of Home Affairs, you can discuss your application with a Student Adviser.
Information for scholarship recipients
If you are currently receive a scholarship and wish to take a leave of absence, please keep in mind that it is likely that your scholarship will be cancelled, as most scholarships are conditional on a student maintaining a full-time study load.
If your scholarship is cancelled, you need to re-apply for it when you return from your leave of absence.
To find out what will happen with your particular scholarship, contact the Scholarships team via email@example.com or 9514 2527.
Information for US Financial Aid recipients
US Financial Aid recipients have specific Leave of Absence requirements. If you are applying for US Financial Aid or are currently receiving US Financial Aid you should read the Leave of Absence Requirements in detail.
Information for Clinical Placement students (Faculty of Health - Nursing and Midwifery)
Before applying for leave of absence, you need to complete all clinical placement hours attached to your current enrolment.
If you have outstanding clinical placement hours, meet with either your director of undergraduate studies or the director of International Studies to review your program and plan to complete any outstanding hours.
Make an appointment to meet with your relevant director of studies as soon as possible.
Information for US Financial Aid recipients
US Financial Aid recipients have specific leave of absence requirements. If you are applying for US Financial Aid or are currently receiving US Financial Aid you should read the leave of absence requirements in detail.
Student and related rules:
7.6 Leave of absence