If you wish to take a break from your course, you may apply for a leave of absence for the main sessions Autumn/Spring (including Calendar B).
For local students, a leave of absence will normally be approved for up to a maximum of four sessions during a specific course. However, you may only apply for one year (two sessions) of leave at a time.
For international students, there are additional rules around leave of absence to ensure your student visa conditions are met.
For clinical placement students (Faculty of Health - Nursing and Midwifery) there is an extra step required before applying for Leave of Absence.
Applying for leave of absence
Before applying for a leave of absence you should have satisfactorily completed the requirements of at least one subject in your course.
If you intend to take a leave of absence, you must apply to do so before the census date of the sessions in which you wish to commence your leave. If you go on leave without an approved leave of absence, UTS may withdraw you from your course. All students can apply for leave of absence by logging into My Student Admin (select Subjects tab > Leave of absence in the left hand column).
You are expected to re-enrol after your Leave of absence. If you want to study in Summer session you must select the Summer session as your return (end date of leave of absence).
Once you have submitted your application you can check the progress of your application through My Student Admin. An email will be sent to your UTS Webmail account once your application has been finalised.
Applications outside the usual guidelines
If you are applying for a leave of absence that falls outside the usual guidelines, you should;
- submit an Online Enquiry before the census date of the session in which you wish to commence your leave.
- scan and attach all relevant documents to support your application.
Your application will be assessed on the supporting documentation you provide. You will be advised the outcome of your application via an email sent to your UTS webmail account.
Approval of leave of absence
If your leave of absence application is approved:
- Your tuition fees liability will be adjusted to take account of your leave of absence provided that your application was made on or before the census date of the relevant teaching period.
- Any credit balance of relevant tuition fees previously paid will be returned to you in accordance with the UTS policy for fee refunds.
- If necessary, notification of your leave of absence will be given to the:
While on leave of absence you are reminded:
- You are no longer entitled to a travel concession as you are not enrolled in a full-time program.
- Your access to UTS Facilities, including UTS Library, will be inactive during the period of leave of absence.
- To ensure your address and other contact details are kept up-to-date.
- Continue to check your UTS Webmail account.
- If you are receiving Centrelink benefit (Austudy or Abstudy) it is your responsibility to advise Centrelink of any changes to your circumstances within 7 days. Further information, and contact details are available on the Centrelink website.
Returning from leave of absence
When returning from leave of absence you must:
- Go to My Student Admin and:
- get a Student ID card before the start of session.
If you wish to return early from a leave of absence, please submit an Ask UTS enquiry to place your request. Student Admin will then make sure that you are set up to enrol in subjects for the teaching session you’re returning to.
Not returning from leave of absence
If you are unable to resume your studies on the expiry of your approved leave of absence, before the census date for the session you are meant to return, you must either:
- apply to extend the leave of absence. You can take a total accumulated maximum of four sessions / two years (Student and Related Rules 7.6.6) of leave of absence during a course.
- formally withdraw from your course.
Failure to take either option will result in official withdrawal from the course. Should you later want to recommence your studies, you must apply and be selected for admission in the same way as persons who have not previously been students of the University.
Information for international students
If you are in Australia on a student visa it is a requirement of your visa that you maintain your enrolment at UTS for the full duration of your visa. In some circumstances, taking a leave of absence may lead to cancellation of your student visa.
You are only able to take leave of absence and maintain the validity of your student visa under very limited circumstances.
In some situations you may be able to apply for leave of absence on compassionate or compelling grounds. These generally refer to serious circumstances that are beyond your control and which have an impact on your course progress or wellbeing.
Examples of acceptable compassionate or compelling grounds include, but are not limited to:
- an extended illness that affects your ability to study
- a disaster in your home country requiring your return
- a traumatic experience which affects your ability to study
Each application for a leave of absence will be assessed on its own merits and must be supported by appropriate documentation.
First, your faculty needs to approve your leave of absence application. Then UTS International will assess your application, to check it fits the criteria of compassionate or compelling grounds. If it does, UTS International will report this to the Department of Home Affairs and you will normally be able to maintain your student visa.
If your leave of absence is approved on compassionate or compelling grounds, you can continue to hold your visa for up to 6 months. If you apply for leave of absence for longer than 6 months or you do not return from your leave of absence after 6 months then your visa will normally be cancelled.
If you wish to apply for a leave of absence you should discuss your application with a Student Adviser.
Staying in Australia while on Leave of Absence
It is a condition of your visa that if you are on a leave of absence, you must leave Australia. If a medical condition prevents you from travelling, you may apply to the Department of Home Affairs to remain in Australia for the period of the leave of absence.
Leave of absence NOT deemed to be compassionate or compelling
You can take leave of absence as long as it is approved by your faculty.
However, if your reasons for taking leave of absence are not deemed to be compassionate or compelling, as assessed by UTS International, then your Confirmation of Enrolment (CoE) will be cancelled. Department of Home Affairs will then assess your visa status and may decide to cancel your visa. In this case you will need to apply for a new student visa when you wish to return to your studies.
Information for US Financial Aid recipients
US Financial Aid recipients have specific Leave of Absence requirements. If you are applying for US Financial Aid or are currently receiving US Financial Aid you should read the Leave of Absence Requirements in detail.
Information for scholarship recipients
If you are currently the recipient of a scholarship and wish to take a leave of absence, please keep in mind that it is likely that your scholarship will be terminated, as most scholarships are conditional on a student maintaining a full-time study load.
If your scholarship is terminated you need to re-apply for it when you return from your leave of absence.
To find out what will happen with your specific scholarship contact the Scholarships team.You can email the Scholarships Office at firstname.lastname@example.org or telephone +61 2 9514 2527.
Student and related rules:
7.6 Leave of absence
Information for Clinical Placement students (Faculty of Health - Nursing and Midwifery)
Before applying for Leave of Absence students need to complete all clinical placement hours attached to your current enrolment. It is important to meet with your Director of Undergraduate Studies or the Director of International Studies to review your program and plan to complete any outstanding clinical placement hours attached to your subject(s) prior to your Leave of Absence request.
Please make an appointment to meet with your relevant Director of Studies as soon as possible.