Campus Policy

1. Purpose

1.1 The Campus Policy (the policy) outlines how UTS maintains a safe and well-functioning campus, including the requirements for:

1. the appropriate use of and access to public and restricted spaces
2. the distribution of material and advertising
3. the allocation of car parking spaces
4. the organisation of demonstrations
5. the organisation of public and private events and activities, and
6. behavioural expectations of all campus users.

2. Scope

2.1 This policy applies to all staff, students, affiliates, including those of controlled and associated entities located on campus, and any person who works, studies, makes use of or visits the UTS campus (hereafter campus users). References to staff include both staff and affiliates. All campus users automatically agree to and are bound by this policy.

2.2 Campus users must comply with this policy and any direction provided by UTS Security and Emergency Management. Campus users may be denied access to or removed from campus for non-compliance.

2.3 The following are out of scope of this policy:

1. reporting and management of sexual harm (refer Sexual Harm Prevention and Response Policy), and
2. reporting and management of child abuse or use of child abuse materials (refer Child Protection Policy).

3. Principles

3.1 UTS operates its campus to support its teaching, learning, research and engagement activities under the University of Technology Sydney Act 1989 (NSW) and the UTS 2030 strategy.

3.2 UTS considers the needs, wellbeing and safety of all campus users when authorising use of the campus.

3.3 Campus users must:

1. be respectful of people, privacy and property, and
2. comply with relevant legislation, UTS rules and policies, including but not limited to the Code of Conduct, the Child Protection Policy, the Equity, Inclusion and Respect Policy, the Health, Safety and Wellbeing Policy, the Student Rights and Responsibilities Policy, the Sexual Harm Prevention and Response Policy and the Student Rules.

3.4 The Inclosed Lands Protection Act 1901 (NSW) applies to the campus, buildings and areas occupied by UTS. Campus users are required to comply with this Act and may be subject to directions from UTS relating to unlawful entry, offensive conduct and providing identification. Such directions may be issued by UTS Security and Emergency Management.

3.5 UTS reserves the right to remove or prevent campus users from entering its premises for any other reason relating to maintaining the peace, safety and security of the premises or for any other organisational purpose.

4. Policy statements

Accessibility, access and general use

4.1 Staff and students living with a disability, medical or mental health condition and/or accessibility need are supported at UTS in line with the Accessibility and Inclusion Policy. Both public and restricted spaces on campus must be readily accessible.

4.2 To manage campus use and ensure continued access for all, campus users must request permission to conduct any of the following:

1. advertising, flyers, handouts or canvassing (refer Advertising, banners and promotional materials)
2. setting up of tables or benches for any purpose
3. selling goods or food
4. running functions, large gatherings or events (refer Public and private events) 
5. conducting demonstrations or protests (refer Demonstrations on campus) 
6. allowing for the consumption of alcohol (refer Alcohol on campus).

4.3 If in doubt about the use of a public space, contact the Head of Security and Emergency Management (email security.general@uts.edu.au).

4.4 Security and Emergency Management will facilitate safe and unobstructed access to and exit from the campus and buildings. Any obstruction will be removed by Security and Emergency Management.

Commuting via active transport

4.5 UTS supports all modes of legal transport to commute to and from campus. Bicycles and other wheeled transport equipment (including scooters, skateboards and skates) may be wheeled through the campus to designated racks or storage areas (refer Cycling: Bike parking around campus), but must not be used or ridden on campus (indoors or outdoors) for the safety and access needs of all campus users.

4.6 Any bicycle, scooter or other wheeled transport equipment chained to posts, fencing, handrails or located in an unauthorised or undesignated area (or when parked in an otherwise obtrusive manner) will be removed. Where necessary, this removal will include breaking a lock or chain.

4.7 Electric scooters (e-scooters) are illegal in NSW and not permitted on campus (refer Transport for NSW: E-scooters). 

Lithium-ion batteries

4.8 Rechargeable lithium-ion batteries pose an increased fire risk. Damaged, faulty or incorrectly used lithium-ion batteries can go into thermal runaway (where the chemicals in the battery continue to get hotter and may ignite or release a flammable vapour which can cause reignition, making the fire behaviour volatile and hard to extinguish).

4.9 Due to this heightened risk of overheating, fire and/or explosion, lithium-ion batteries, including any power banks that contain lithium-ion batteries, must not be charged on campus. The following exceptions and specific conditions apply to this ban on charging: 

1. Electric bicycles (e-bikes), electric mobility (e-mobility) scooters, self-balancing scooters (hoverboards) and other light electric vehicles (LEV) must only be charged in the UTS charging bays provided in UTS’s secure bike cages (refer How to: Bike to UTS for locations) and must not be charged overnight. 
2. Wheelchairs or other accessibility devices must only be charged using the manufacturer approved battery charger (and not a charger purchased after-market) and as outlined in the approved reasonable adjustment plan with any risks managed and mitigated (refer the Accessibility and Inclusion Policy and the Risk Management Policy). 
3. Where required for any research, teaching or learning purpose lithium-ion batteries must only be charged with documented approval by the relevant dean or director outlining all safety requirements and risk management and mitigation strategies (refer Risk Management Policy). 

4.10 If lithium-ion batteries are observed being charged on campus without the required approval, safety precautions and/or showing evidence of disrepair (bulging, leaking, cracks or other damage), this must be reported to the Head of Security and Emergency Management (via email security.general@uts.edu.au) and then lodged as an incident via the HIRO (Hazard and Incident Reporting Online) system.

Parking on campus

4.11 The Head of Security and Emergency Management allocates car parking spaces each year based on UTS’s business needs and strategic requirements (refer Parking (Staff Connect)). Parking spaces are allocated primarily for: 

1. UTS vehicles (for example, UTS-supplied vehicles or buses) 
2. special use (for example, accessible parking and contractors), and 
3. other use (for example, access to work outside of standard business hours). 

4.12 Successful applicants will be provided with a UTS access card. Access cards are registered to, and authorised for use by, the specific driver and vehicle. Where the vehicle is owned by UTS, an access card is issued for the vehicle for use by an appropriately authorised staff member. 

4.13 UTS parking rights and access may be transferable. This must be requested and approved in advance from the Head of Security and Emergency Management. Successful applicants will be notified in line with this policy. 

4.14 Parking spaces are not allocated to prospective staff, or as part of a contract of employment. 

4.15 A UTS accessible parking permit will be issued to campus users who hold a current Mobility Parking Scheme (MPS) permit or Australian Disability Parking permit under the Australian Disability Parking Scheme (ADPS). Application details are available at Disability access and inclusion: Accessible parking permits. 

4.16 A UTS accessible parking permit, MPS permit and/or Australian Disability Parking permit must be displayed at all times when parked in a designated accessible parking bay. It is a breach of this policy and the Accessibility and Inclusion Policy to park in a designated accessible parking bay without an appropriate permit (refer Policy breaches and exemptions).

4.17 Requests for motorcycle parking should be made from a UTS staff email address to Security and Emergency Management (email security.general@uts.edu.au). Successful applicants will be notified via email and provided access via their UTS staff ID card.

4.18 Use of UTS car parks or parking spaces is at the drivers own risk. Drivers using any UTS parking must comply with all signage and pavement markings. Theft, loss or damage must be reported to Security and Emergency Management for investigation.

4.19 Security and Emergency Management are authorised to issue general penalty notices under the Self-Enforcing Infringement Notice Scheme (SEINS) (refer Definitions). These notices are subject to enforcement by relevant legislative bodies and processing by Revenue NSW.

4.20 Additional car parking spaces, outside the annual allocation, may be rented or otherwise procured in line with approved budget allocations, the Delegations and the Procurement Policy.

4.21 The Director, Property and the Head of Security and Emergency Management reserve the right to revoke parking access (temporarily or permanently).

Advertising, banners and promotional materials

4.22 Campus users may only produce, distribute or communicate advertising, promotional material and/or any other information in compliance with this policy, the Equity, Inclusion and Respect Policy, the Academic Freedom and Freedom of Expression Policy, the Sustainability Policy, the Student Rights and Responsibilities Policy, the Code of Conduct and the Student Rules.

4.23 UTS has digital signage across its campus. Staff and students can submit a request to the Marketing and Communication Unit (MCU) to publish information on screens and digital signage (refer Digital signage (Staff Connect)).

4.24 Staff and students are provided with official noticeboards and display areas across campus to advertise, communicate and promote material developed by staff and/or students, specifically for these audiences. The rules and conditions of use displayed on these noticeboards must be followed.

4.25 ActivateUTS owns and is responsible for the ActivateUTS campus noticeboards. These are used for ActivateUTS information and promotional purposes only.

4.26 Security and Emergency Management are authorised to remove any material that is considered a breach of this policy or any other relevant policies (refer Principles). This includes any:

1. offensive, false, incorrect or misleading material, or
2. unofficial material published or positioned outside the official digital signage, screens, noticeboards or display areas.

4.27 Advertising, promotional material and/or any other information by external parties is not permitted on campus unless it has been approved by the Director, Property.

4.28 The use of any banners on campus (including the projection of images onto buildings) must be approved by the Director, Property (email facilities@uts.edu.au). The Director, Property may approve the placement of banners on building façades or other areas providing the banners are:

1. for significant university-wide, state or national events or activities only
2. consistent with UTS values and commitments outlined in the UTS 2030 strategy
3. displayed in authorised locations only 
4. displayed for a specified period of time and removed immediately on completion of use (as per the approval), and/or
5. not suspended or hung where they could in any way damage the building fabric or have the potential to cause damage.

4.29 Chalking of pathways is permitted only: 

1. on exterior campus footpaths (not under sheltered or covered areas, exterior walls or any interior surfaces) 
2. using water-soluble chalk (to allow rain to wash the pathways clean over time to minimise the potential for visual pollution) 
3. in line with the behavioural expectations of the university as outlined in this policy and other associated policies (refer Principles).

4.30 Any costs associated with removal or damage of inappropriate banners, flags or other material may be recovered from the people responsible for the display or advertising of such material.

Use of flags on campus

4.31 UTS flies and uses national and university flags respectfully and in line with the Australian National Flag protocols and the Australian Flags booklet: Part 2. The following flags may be flown on campus with approval from the Director, Property: 

1. Australian National Flag 
2. Australian Aboriginal Flag 
3. Torres Strait Islander Flag, and 
4. New South Wales Flag. 

4.32 Requests to fly or use any other flag on campus (for example, the Pride Flag), or requests to fly flags at half-mast, may be submitted to the Head of Security and Emergency Management for approval by the Director, Property. Advice may be sought from the Commonwealth Flag Officer or other appropriate authority in considering a request. Directions from the Commonwealth Flag Officer will be actioned by the Head of Security and Emergency Management. 

4.33 UTS will not fly or use, or permit the flying or use of, any flag that: 

1. represents any unlawful activities or organisations 
2. is otherwise inconsistent with the UTS values and commitments outlined in the UTS 2030 strategy, or 
3. is otherwise inconsistent with the principles and statements of the Equity, Inclusion and Respect Policy (including its potential to compromise UTS as a secular and non-political organisation).

Public and private events

4.34 Events must be requested, organised and run in line with this policy and any additional health and safety, accessibility, risk management or security requirements identified as part of the event approval process (refer Event management). 

4.35 Private events do not normally require formal notification (refer Definitions). However, where a private event includes external attendees, and/or is anticipated to run for more than 2 hours, an event approval form must be completed. 

4.36 Public events generally carry a greater reputational and health and safety risk to the university and must be approved in advance. Applications for public events (held physically or digitally) must be made via the event approval form. Public events must be requested by an identified event sponsor and have an identified event coordinator. UTS reserves the right to refuse any event application. UTS will provide an explanation for refusal of an application as appropriate. 

4.37 The use of a UTS facility for profit or community use must comply with the Facilities Hire Policy.

4.38 Requests for use of classrooms must be referred to room bookings (email room.bookings@uts.edu.au).

Filming and photography

4.39 Permission to undertake commercial filming or photography on campus must be approved by the Director, Property in consultation with the Manager, Facilities Hire and the Head of Security and Emergency Management (email facilities@uts.edu.au). A day rate will be negotiated as part of the agreement (refer Facilities Hire Policy). Requests that involve restricted spaces must be directed to the faculty manager or appropriate director for approval.

4.40 UTS will facilitate, where possible, filming and photography requests from UTS students for coursework or assignments. Fees will normally be waived for UTS student filming for coursework or assignments. Photography requests from students must be made in writing to MCU 2 weeks in advance (email events@uts.edu.au). MCU must consult with the Head of Security and Emergency Management for all on-campus filming requests made by UTS students.

Remotely piloted aircrafts or drones

4.41 Operation and use of remotely piloted aircrafts (RPAs) or drones on or above a campus must be approved in advance by the Head of Security and Emergency Management (email security.general@uts.edu.au). The Filming with RPA at UTS checklist (available on request via email security.general@uts.edu.au) outlines a list of requirements and supporting documentation to be submitted as part of the formal approval. 

4.42 The use of RPAs or drones on campus by an unlicensed/unauthorised person is strictly prohibited and may be reported to the Civil Aviation Safety Authority (CASA) or other agency as appropriate. The use of RPAs and drones on campus for recreational purposes is also prohibited and will not be authorised. 

4.43 Users of RPAs or drones (including external photography companies engaged for this purpose) must adhere to CASA’s guidelines and regulations. Unsafe or unauthorised RPA or drone use (for example, flying too close to people, taking photos of people without consent) should be reported to CASA (email RPAS@casa.gov.au) with sufficient evidence (photos or video recordings of the breach and the person controlling the drone at the time). Alternatively, these may be reported to Security and Emergency Management (email security.general@uts.edu.au) who will submit the report to CASA.

Alcohol on campus

4.44 Campus users must be aware that intoxication increases the risks to individual wellbeing as well as to other campus users, including but not limited to a greater risk of accident, harm and general poor judgement. Any person under the influence of alcohol is held to the same behavioural standards and expectations of all other campus users (refer Principles).

4.45 Alcohol may only be served or consumed at public events that are approved via the event approval form (refer Public and private events) or as part of a hire agreement (refer Facilities Hire Policy). The guidance for the service of alcohol at UTS form (available at Event management: Forms and documents) should be reviewed before submitting the event approval form.

4.46 Children are not permitted in licensed premises on campus. This will be enforced by the university. In line with the Liquor Act 2007 (NSW):

1. alcohol must not be served or supplied to a child at any time, and
2. a child must not obtain, consume or carry alcohol on campus.

4.47 Public events held at UTS licensed venues operate under their own liquor licences. 

4.48 Where a private event does not require approval, formal notification of alcohol consumption is not required (refer Public and private events).

Smoking and vaping

4.49 The Smoke-free Environment Act 2000 (NSW) prohibits smoking in any building or vehicle. Smoking and the use of e-cigarettes/vapes are treated the same way at UTS. Smoking and vaping is: 

1. prohibited in areas where people are required to pass through smoke (entrances and exits), and/or which may allow smoke to enter the building. 
2. only permitted on campus and student accommodation in clearly marked, designated smoking areas.

Illegal substances

4.50 Taking illegal substances on campus is forbidden. Any incident involving illegal substances must be reported to the Head of Security and Emergency Management and may result in an allegation of misconduct, which may be recorded on a student's or staff member’s permanent record.

4.51 Any person on campus who is under the influence of an illegal substance is held to the same behavioural standards and expectations of all other campus users (refer Principles).

Animals on campus

4.52 Assistance animals are permitted on campus in line with the Accessibility and Inclusion Policy. 

4.53 Animals required for teaching and research activities (for example, rats or mice) are permitted on campus in line with UTS’s Animal care and ethics and health and safety requirements. 

4.54 With the exception of statements 4.52 and 4.53, no other animal is permitted on campus without the prior written approval of the Head of Security and Emergency Management (email security.general@uts.edu.au). Unattended animals will be reported to the relevant local government authority for removal.

Demonstrations on campus

4.55 Demonstrations by staff and students are permitted on campus in line with this policy, the Academic Freedom and Freedom of Expression Policy and all relevant federal and state legislation or regulatory guidelines.

4.56 Demonstrations must have a named sponsor (hereafter demonstration organiser). Demonstration organisers must either be a current staff member, a member of the UTS Students’ Association Student Representative Council or a current student who is the responsible coordinator (normally a president) of a registered ActivateUTS club or society.

4.57 It is required that demonstrations on campus comply with this policy and: 

1. are orderly and peaceful and only take place in approved outdoor areas 
2. do not encourage or engage in harassment or intimidation 
3. do not unreasonably disrupt the business and operations of the university 
4. do not engage in any unreasonable behaviour that impacts the safety and wellbeing of other campus users 
5. only use megaphones or microphones outdoors (meaning megaphones and microphones may not be used indoors) 
6. do not limit or prevent others from going about their normal business 
7. do not cause damage to UTS property or the property of other campus users, and 
8. do not unreasonably disrupt access to and from the university or impact accessibility. 

4.58 Demonstration organisers must notify Security and Emergency Management of the intention to hold a demonstration a minimum of 24 business hours before the demonstration (email security.general@uts.edu.au). This is to: 

1. allow adequate time for a risk assessment to be undertaken 
2. ensure appropriate risk mitigations are in place, and 
3. manage the demonstrators’ request alongside other requests for the use of campus (for example, open days, student events or graduations). 

4.59 Demonstration organisers are responsible for working with Security and Emergency Management to ensure the campus and its buildings remain safe and accessible for all staff, students and other campus users in compliance with this policy. 

4.60 Suitable areas and/or sites on campus may be made available for demonstrations. This will allow Security and Emergency Management to put in place appropriate access and security measures, noting that demonstrators may themselves become the target of counterdemonstrators or threats. 

4.61 Where a demonstration will be on or will include spaces outside UTS campus, New South Wales and local government legislation requires that demonstration organisers provide notification and obtain authorisation from the NSW Police 7 days before the demonstration (via the Notice of intention to hold a public assembly form (PDF)). A copy of the completed form must also be provided to Security and Emergency Management 7 days before the demonstration. 

4.62 Security and Emergency Management can take such measures as are reasonable in the circumstances to protect people or property from injury, damage, theft or misuse, and to ensure the requirements of the policy are met. 

4.63 Campus users must allow others to peacefully demonstrate in line with this policy without fear of retaliation or retribution. Campus users who do not agree with protesting groups must not take action to prevent the expressing of those views. 

4.64 Under no circumstances should staff, students or other campus users take it on themselves to ‘police’ any demonstration, protest or civil disturbance. 

4.65 Demonstrators and counter demonstrators (or objectors) must act in accordance with the Equity, Inclusion and Respect Policy, the Student Rights and Responsibilities Policy, the Code of Conduct and the Health, Safety and Wellbeing Policy at all times.

Sleeping, napping and camping

4.66 Staff and students are provided with spaces to study, rest, socialise, eat and reflect (refer Student spaces on campus). Napping for a short period (normally up to one hour) between classes is permitted on campus, so long as the use of space is reasonable, safe and in line with this policy and other applicable policies.

4.67 While UTS acknowledges that rest is essential for wellbeing, sleeping, living or camping on campus (refer Definitions) is not permitted at any time and is a breach of this policy. This includes setting up beds or tents, the use of blankets, pillows or sleeping bags, moving furniture or other university property, or creating other living arrangements, temporary or permanent at any time of day or night. This does not apply to the appropriate use of UTS Housing by residents in line with the UTS Housing licence agreement, rules and the UTS Housing Handbook (refer Residential life). 

4.68 Security and Emergency Management may approach campus users who are resting, napping or sleeping to check identification or conduct welfare checks. This may occur to ensure the safety and security of all campus users.

4.69 Students may be referred to the Student Services Unit (refer Help and support) or an external support agency if Security and Emergency Management identify a welfare concern.

4.70 Students or staff with a health or accessibility need in relation to resting and recuperating should contact the Accessibility Service or the People Unit. Further information is available in the Accessibility and Inclusion Policy.

Weapons on campus

4.71 It is an offence under the Firearms Act 1996 (NSW), the Weapons Prohibition Act 1998 (NSW) and the Crimes Act 1900 (NSW) to possess or use prohibited weapons without authorisation. Unlawful or prohibited weapons are forbidden on campus. In addition, any other object or implement used to deter, threaten, inflict physical damage or harm is considered to be the use of a weapon and is prohibited.

4.72 Security and Emergency Management must be notified immediately if an unlawful or prohibited weapon is found, seen or in an individual’s possession on campus. The Head of Security and Emergency Management will:

1. contact the NSW Police 
2. refer the breach of this policy to the relevant area (refer Policy breaches and exemptions), and 
3. manage the situation in line with the Critical Incident Response Policy (where relevant).

4.73 Officers of the NSW Police Force and Australian Federal Police, members of the Australian Defence Forces and other people authorised by legislation are exempt from the university's prohibition on the possession of unlawful or prohibited weapons where the individual is on campus in relation to the performance of their official duties and is legally authorised to carry such weapons in the performance of their official duties.

Campus safety and security

4.74 Security and Emergency Management should be contacted where any individual or activity causes concern (refer Safety and security). Security and Emergency Management may be contacted 24 hours a day on 1800 249 559 or dial 6 from any campus phone.

4.75 In addition, campus users who witness or are involved in an incident, accident or near-miss should make a report as soon as possible via HIRO. Refer Incident response for more information.

4.76 In situations of perceived or actual risk Security and Emergency Management are permitted to:

1. initiate temporary restrictions or conditions on the movements of people to protect their safety and security and to manage critical or potentially critical incidents (refer Critical Incident Response Policy)
2. remove those in breach of this policy or other UTS policies from campus for the safety of the wider UTS community, and
3. contact the NSW Police Force and the Australian Federal Police as appropriate (refer Police assistance).

4.77 Dangerous activities are not permitted on campus. Any requirement to undertake a dangerous activity must be justifiable and undertaken for legitimate reasons (such as abseiling by professional window cleaners). The activity must be approved by the Director, Property (email facilities@uts.edu.au) and the necessary health and safety documentation and controls must be in place.

Police assistance

4.78 The Head of Security and Emergency Management may seek assistance from the police where they reasonably believe that UTS staff or personnel (including security staff) are not in a position to manage a potential incident. In doing so it is accepted that the police will determine what level of assistance, if any, they can provide and the lawful measures they need to use to fulfil their responsibilities.

4.79 The Head of Security and Emergency Management must inform the Chief Operating Officer (COO) of any request for police assistance and inform the Vice-Chancellor of any significant incident including any injuries or damage.

4.80 In seeking assistance for the management of demonstrations or counter demonstrations, the Head of Security and Emergency Management should convey to the police the university’s commitment to free and respectful demonstrations in line with this policy (refer Demonstrations on campus) and the law.

Policy breaches and exemptions

4.81 All potential breaches of this policy must be reported to the Head of Security and Emergency Management for decision by the COO and, where appropriate, the Vice-Chancellor.

4.82 The Head of Security and Emergency Management may, in managing a breach of this policy:

1. remove any person from campus found to be in breach of university policy or the law for the safety of the wider UTS community 
2. refer the incident as a case of student or staff misconduct, and/or 
3. inform the police or request police assistance. 

4.83 Breaches of this policy by:

1. UTS staff are managed in line with the Code of Conduct, any other relevant policy and/or the relevant Enterprise agreement
2. UTS students are managed in line with the Student Rights and Responsibilities Policy, any other relevant policy and/or section 16, Student Rules, and 
3. UTS College staff or students are managed by UTS College.

4.84 Where a breach of this policy results in damage to UTS property, and/or the property of other campus users, the campus user responsible may be personally liable. 

4.85 The Director, Property may approve temporary exemptions from this policy to support ongoing maintenance, property management and ensure a safe and well-functioning campus.

5. Roles and responsibilities

5.1 Policy owner: The Chief Operating Officer (COO) is responsible for policy oversight, implementation and for the approval of any associated university level procedures.

5.2 Policy contacts: The Director, Property is responsible for implementing this policy and acting as a primary point of contact for advice on fulfilling its provisions. The Director, Property is responsible for overseeing the use, maintenance and management of the UTS campus, including parking. The Director, Property is also responsible for approving flags on campus, including the development of a flag raising schedule.

The Head of Security and Emergency Management, in managing the safety of campus users, is responsible for the enforcement of and compliance with this policy, ensuring that its principles and statements are observed, and for reviewing and approving requests in line with this policy.

5.3 Implementation and governance roles: Security and Emergency Management staff may approach any campus user to: 

1. ensure compliance with this policy 
2. check identification 
3. conduct welfare checks 
4. ensure the safety or security of campus users
5. manage an emergency response 
6. remove any sleeping or living arrangement 
7. ask the campus user to vacate an area or move location to support campus safety, security or for other authorised use, and/or 
8. issue Self-Enforcing Infringement Notices (SEIN) on behalf of the university.

6. Definitions

The following definitions apply for this policy and all associated procedures. These are in addition to the definitions outlined in Schedule 1, Student Rules. Definitions in the singular also include the plural meaning of the word.

Assistance animal is defined in the Accessibility and Inclusion Policy.

Campus (also UTS campus or campuses) means all indoor and outdoor spaces owned and/or managed by UTS including satellite sites and/or leased sites.

Child is defined in the Child Protection Policy.

Community use is defined in the Facilities Hire Policy.

Conditions of use includes, but is not limited to, standard facility preconditions, requirements of the user/applicant, notice of event requirements, health and safety obligations of the university and/or expectations of physical condition that are part of a normal authorisation to use the campus.

Counter demonstrator means anyone who vocally objects to an authorised demonstration. People wishing to counter demonstrate should seek authorisation in line with this policy as a separate demonstration group.

Critical incident is defined in the Critical Incident Response Policy.

Demonstration means any march, rally, sit-in, sit-down, interest group meeting or other form of protest or public assembly on any campus attended by any campus user.

Event coordinator means a UTS staff member or student responsible for the coordination of a private or public event. For public events, the event coordinator reports to an event sponsor.

Event sponsor (also sponsor) means a dean, director, faculty manager or member of the senior executive who has oversight for a public event. The event sponsor must: 

1. undertake a risk assessment for the event 
2. ensure there is adequate funding (including coverage of any additional cleaning, security or provision of other services) 
3. obtain necessary licensing, and 
4. meet responsible service of alcohol requirements (where alcohol will be available).

For profit use is defined in the Facilities Hire Policy.

Napping means a short period of sleep, normally up to one hour duration, in a safe place on campus. Individuals who nap on campus are responsible for the security of their personal belongings and may be approached by Security and Emergency Management for health, safety or wellbeing checks.

Private event means a small official or unofficial gathering (such as internal drinks, morning teas, small office celebrations, interviews) of UTS staff, students or affiliates, organised by UTS staff, students or affiliates, that takes place on campus, is related to university business and activities and is normally no more than 2 hours duration.

Public event means an organised event, function or activity on campus for a fixed period of time that is approved via an event approval form or via the Facilities Hire Policy as appropriate and meets one or more of the following criteria:

1. is held in a public space
2. has been promoted to the public outside UTS on public forums (through, for example, general advertisement, UTS public website, newsletter or social media)
3. is ticketed or by formal invitation
4. includes external visitors or members of the public
5. may have alcohol available for consumption (whether free or for cash-free EFTPOS purchase) for 2 hours or more.

Public space means a campus area, indoor or outdoor, including but not limited to paved areas, pedestrian spaces, entrances, foyers, atrium spaces and hallways, to which members of the public have access (that is they do not require a UTS access card to gain entry).

Restricted space means a campus area, indoor or outdoor, that requires the use of a UTS access card to gain entry.

Self-Enforcing Infringement Notice Scheme (SEINS) is a New South Wales Government system enabling accredited Security and Emergency Management staff to issue on the spot fines for parking.

Sleeping or living on campus means any period of extended rest or sleep (beyond one hour duration) and/or establishing any type of living arrangement through the use of camping equipment, bedding or any other equipment, or by moving, altering or otherwise using university equipment, facilities or furniture.

UTS access card means any card (including staff cards, student cards, parking access cards or visitor cards) issued by UTS to allow access to relevant university premises and facilities.

UTS accessible parking permit is issued to campus users who present a current Mobility Parking Scheme permit, Australian Disability Parking permit or are temporarily incapacitated (for less than 3 months). Permits must be displayed at all times when parked in a designated accessible parking bay. 

UTS facility is defined in the Facilities Hire Policy.

UTS licensed venues means the venues licensed by the New South Wales Department of Liquor and Gaming that are operated by UTS, UTS tenants and ActivateUTS.

Visitor means any individual visiting or transiting through a campus for work or recreational purposes who is not employed by or affiliated with the university.

Weapon, for the purpose of this policy, means any object that is prohibited or unlawful under the Weapons Prohibition Act 1998 (NSW), the Summary Offences Act 1988 (NSW), the Firearms Act 1996 (NSW) and the Firearms Regulation 2017 (NSW). Weapons can include, but are not limited to, knives of any kind, swords, guns, explosives, cross bows, knuckle dusters and laser pointers with a power output of more than 1 milliwatt.