To go on exchange you will need to apply to, and be accepted by both UTS and the host university.
How to apply
The application process for exchange commences one academic year in advance of the exchange commencing, so for example, if you want to commence your exchange in Autumn Session 2021, you need to apply in Autumn Session 2020.
Have a look at the application steps below. It might look like a lot of steps, but it’s easier than you think.
UTS Global Exchange application process
- Check whether you are eligible for exchange, and if so, when you can go during your degree.
- Complete a compulsory Global Exchange Information Session online to have your questions about going on exchange answered. After completing the information session you’ll receive access to the online application form.
- Look for scholarships available for the session you want to commence exchange.
- Check your personal study plan under 'Web Enrolment/Study Plan Details' on My Student Admin.
- Research where you want to/can go on exchange and decide what subjects you would like to do at your preferred partner universities. Use this information to complete your Study Plan Research form for your preferred partner universities.
- Complete a Study Plan Workshop to confirm what subjects in your degree you can use for Global Exchange (we recommend using your electives), and find out about any restrictions. Have your draft Study Plan Research form reviewed by the Student Centre, and check your chance of placement at your preferred partner universities with the Global Exchange team.
- Complete the online application form (see guidelines).
- Receive the outcome of your application via email. In this email we’ll advise you whether your application has been successful, and inform you about the partner university that will host you.
- Accept, or decline, your exchange offer by the date specified in the application outcome email.
- Fill in the Study Plan Assessment Form and submit it to the Student Centre for approval.
- Attend the post-nomination workshop in which you will receive information about the host university application. Details about the post-nomination workshop will be included in your exchange offer.
- Complete the host university application process, including all documents requested by the host institution
- Submit your application as per the instructions provided by your UTS Exchange Officer. Please note, if you do not meet the deadline advised by your UTS Exchange Officer, it could result in your application not being accepted by the partner university.
- Find out that you’re accepted by the host university and start preparing for your exchange!
Why don’t I always get the university I prefer?
There are some reasons why you won’t be able to go on exchange to the university to prefer. We’ll show you how the decision process works below:
- First of all, you’ll need to meet the entry requirements for your preferred uni. If you do, continue reading. If not, you won’t be able to go to your preferred university.
- There is a limited number of spots available at each partner university. In the exchange agreements between UTS and the partner universities, we’ve agreed on the numbers of students that can go on exchange. If there are more students applying for a place than that there are available, we’ll assign the places in 3 rounds:
- New Colombo Plan scholars have first priority of being placed at their preferred uni
- Students studying hard to place degrees (Law; Architecture; Fashion; Sport & Exercise; Visual Comm; Integrated Product Design; Interior Architecture). Due to restrictions at UTS, or the partner uni, there are limited opportunities for students studying these courses. To give these students also a chance to go on exchange, we prioritise them.
- The general round for all other students.
In all rounds, the applicants are ranked by WAM from high to low and prioritised in that order. If two applicants for the same partner university have an equal WAM, their personal statements will be assessed to help determine who would suit the partner university better.
Key Dates for exchange
Autumn session 2020 (for exchange commencing in Autumn 2021)
- February: Global Exchange Information Sessions commence.
- 3 July: Application deadline
- August: Exchange placement offers and acceptances
- September: Exchange Subject Assessment Forms due to the UTS Student Centre
- September: Post-nomination workshops and host university exchange applications
- October: Compulsory Pre Departure workshop
- December 2020 - March 2021: Departure for exchange overseas
Spring session 2020 (for exchange commencing in Spring 2021)
- July: Expression of interest registration opens
- August: Global Exchange Information Sessions commence
- November: Final Global Exchange Information Session
- 16 November: Application deadline
- End of January 2021: Exchange placement offers and acceptances
- February 2021: Exchange Study Plan approval forms due to the UTS Student Centre
- February 2021: Post-nomination workshops
- March – April 2021: Host university applications due
- June 2021: Compulsory Pre-departure workshop
- July – September 2021: Departure for exchange overseas
Note: You will find semester dates for partner institutions on the exchange partner universities database (opens an external site)
Late applications will only be considered where a student has already attended the compulsory Global Exchange Information Session and can demonstrate that illness or misadventure prevented their application being submitted before the application deadline.
Consideration of late applications is at the discretion of the Manager, International Exchange on a case-by-case basis.