An academic record, also known as an academic transcript, is an official statement which displays all of your final subject results achieved through study at UTS as at the date of issuance.
What is included on your record
If you studied at UTS, or at an institution which amalgamated to form UTS, your transcript will include:
- your legal name,
- your UTS student number,
- prizes and awards you have gained at UTS (if applicable),
- course(s) studied at UTS and institutions which amalgamated to form UTS,
- a complete listing of all subjects and subject numbers,
- the grades awarded for each subject,
- the numerical marks awarded for each subject, if requested and available,
- credit points achieved for subjects studied from 1993 onwards,
- your grade point average (GPA), if applicable,
- a completed status, if you have already graduated from your course. If you have not graduated, your transcript may show a status of active, withdrawn or conferred.
For more information about your academic record (transcript) see understanding your academic record.
Requesting your academic record (transcript)
As a current student (with the course status of 'admitted' or 'leave of absence'), you can request an academic record (transcript) by submitting an Application for Academic Record (Transcript).
Academic records (transcripts) can be issued in two formats, digital and printed. An administrative charge is payable when you request an academic record (transcript) in either format.
You can only select one format with each application. If you wish to receive both a digital and printed academic record, you will need to submit separate applications, for which you will be charged accordingly.
As part of your application, you can select to:
- display both marks and grades, or grades only,
- Digital transcripts are issued through My eQuals, an external service provider, see the UTS My eQuals page for more information.
- For printed transcripts, please allow up to three working days for the document to be available for collection. You can also select to have your document mailed to you directly (including via either local or international courier at an additional charge).
Currently, past students are issued only printed academic records (transcripts).
Academic records (transcripts) are available for past students (with the course status of 'passed') of UTS and its antecedent organisations, including:
- Kuring-gai College of Advanced Education
- NSW Institute of Technology
- Sydney College of Advanced Education - ITATE
- Sydney College of the Arts - School of Design
- Australian College of Acupuncture
- William Balmain Teachers College
If you studied at an antecedent organisation, your request will be investigated by the UTS Student Records.
To obtain a copy of your academic record, submit an Application for Academic Record (Transcript). You must choose the printed copy option, which includes a minimum of three printed copies of your transcript. Please allow up to three working days for the documents to be available.
Digital transcripts will be made available via My eQuals for alumni later this year.
- You can select to collect your transcript or to have it mailed to you directly (including via either local or international courier at an additional charge).
- The process will take longer for past students of antecedent organisations.
- For past students of Sydney College of the Arts, the records are spread over several institutions, so UTS may not have all records.
Current student questions
Can I get an unofficial copy of my academic record (transcript)?
Yes. To obtain an unofficial copy of your academic record (transcript), you will need to log in to My Student Admin, and complete the following steps:
- select the 'My Exams' menu
- select the 'My Results' menu
- select your course and continue to the next page
- from the 'Results Overview' page, select 'I want to...Email my complete academic record'.
Can I add or delete something from my academic record (transcript)?
It is not possible to modify your academic record (transcript) in any way, including deleting failed subjects and discontinued courses or adding courses and subjects to years in which they were not studied.
If you receive an academic record that you believe is incorrect, contact your UTS Student Centre to discuss the issue.
Can I have my application fast-tracked?
No. UTS does not offer a fast-track service, and applications are processed in order of receipt. Delays can sometimes occur at times of peak demand (November-February, July, and Graduations). Outside of peak times, academic transcripts can usually be processed while you wait at a UTS Student Centre.
I am waiting to graduate. Can I get an academic record (transcript) showing that I've completed my course?
It is possible to request an academic record (transcript) in this period, in which your course status will be ‘completed’, however, your academic record will not have 'degree conferred' on it until the award is conferred, upon your graduation ceremony.
In the gap between completing your course and the conferral date, to show you have completed your course, you can also request a statement of course completion.
Why do other students' academic records (transcripts) have the signature of the Director of the Student Administration Unit?
The signature of the Director of the Student Administration Unit was introduced to the academic record in mid-August 2017.
Can a copy of my academic record (transcript) be sent directly to another institution?
Yes. Other tertiary institutions and educational organisations can request verification of your academic record from UTS, as long as they have your permission to do so. The requesting institution must post or email the request, (along with a copy of your consent), on their letterhead to:
Student Records, Student Administration Unit
University of Technology Sydney
PO Box 123
Broadway NSW 2007
*Please do not send general Academic Record questions to this email address, instead, contact the UTS Student Centre directly.
There is no charge for transcripts being requested directly from UTS by another tertiary institution.
Alternatively, if you are a current student you can share a digital copy of your academic record with other institutions using My eQuals.