Records management
Keeping good records of its activities assists UTS to:
- maintain corporate memory
- support the rights of UTS students and other stakeholders, and
- comply with the State Records Act 1998 (NSW) and other relevant legislation.
The records management program at UTS has a decentralised records management model, with each area responsible for creating, capturing and protecting their records according to a pan-university framework.
The framework includes:
- a quality management and monitoring component that facilitates the ongoing sustainability of faculty and unit records management systems
- procedures for the management of records within faculties and units
- training for records contacts who have particular responsibilities for records management in areas of the university
- training for all staff covering recordkeeping requirements and their responsibilities.
University Records contact
For more information about records management at UTS, contact:
University Records
telephone 02 9514 1245 or 02 9514 9766
email university.records@uts.edu.au
To access your own student records or academic record, see Academic record. These requests are not managed by the University Records team.
UTS is happy to liaise with other records management colleagues, especially in the higher education sector, and share information about our program and approaches. Feel free to contact University Records for further information.
For records and archives guidelines and procedures, visit the Records and archives hub (staff only).
UTS Archives
The university maintains long-term and permanent records as part of the UTS Archives. Records will be captured in the UTS Archives in line with the Records Management Policy, and in consideration of the UTS Archive Collection Guidelines (PDF).
Although not generally open to the public, you can contact University Records about what is held in UTS Archives and make an appointment if you would like to access UTS archival records.
Public access to UTS Archives
Under part 6 of the State Records Act, public access to the university’s records is restricted for 30 years after the record is created. Public access to records over 30 years old will be based on the access directions lodged with the State Archives and Records Authority of NSW. See the register of access directions on the Authority's website for access directions relating to UTS.
If you want to access the UTS Archives, contact University Records to discuss what you wish to access. You will be required to complete the application to use UTS Archives (PDF) to apply for access. If your application is approved, you will be provided access to the archives in accordance with the conditions of access specified on the application form.
Access to the Archives is via appointment only and will be dependent on staff availability. If you are a current or past student looking to access your academic records, access is not provided by the UTS Archives. Access to this information is provided by the Lifetime Learner Experience Unit. Refer below for information on student records, academic records and verification requests.
Staff access to UTS Archives
Internally, staff are able to access records that were created by their area, or for functions for which their area is now responsible. Refer to Accessing the UTS Archives (staff only)
Staff requiring access to archival records for their own purposes, such as private research, will need to apply for access in line with the same requirements for members of the public (see public access to UTS archives above).
UTS Archives contact
For appointments or further information about UTS Archives, contact:
University Records
telephone 02 9514 1221
email archives@uts.edu.au
Student records, academic records and verification requests
The following requests are not managed by the University Records team.
Access to academic and student records
Current and past students can apply for academic records (transcripts) online. Visit academic records for further details.
You can also request access to your student file, including obtaining a statement of enrolment or completion. See student records for further details.
Verification of qualifications
If you need to verify qualifications issued by UTS, you can visit the university’s Qualification Verification Service. The service will not verify courses completed before 2004, with antecedent institutions, or short courses.
Contact Student Records at verifications@uts.edu.au for further details.