How Teams can change your learning life
As learning at UTS moves online, Teams is one of the tools that will keep you connected with your classes and classmates.
What is Teams?
Teams is one of the Office365 cloud-based tools available to all UTS students and staff. Microsoft describe it as a ‘hub and group chat platform’. It’s a place to store and share documents and files, and to have conversations by text chats or video/audio conferencing.
You can set up or join a virtual team or start chats with other students.
***Top tip*** download and use the Teams app on your laptop or mobile and you'll get much better performance. Log in using your usual UTS credentials.
Virtual teams include multiple members. Many classes now have a dedicated virtual team that each student in the class has been invited to join.
Once you’re in the team you can be part of chats that include all members. Be aware that everything you write in these chats can be seen by every other member of the team.
Each virtual team has a Files tab where you can share files. Every team member has rights to access and upload files and to create new folders.
This Microsoft guide gives information on chats and sharing files within a virtual team.
Some classes may use Teams for video meetings instead of Zoom.
To join a video meeting, just accept the call when it comes through via your virtual team (you’ll get a notification).
Tips for Teams video meetings:
- Try to sit in a well-lit, quiet place and be mindful of what's going on behind you.
- Make sure you mute yourself when not talking to reduce background noise.
- Remember, on-campus or online, the UTS values and code of conduct are the same. Be yourself and be respectful of others.
You can start a chat with one or more of your classmates or facilitators. This conversation will only be seen by you and the other people in that particular chat.
These chats are a great way to share files and information with a limited group of people. For example, if you’re working on a group project, you can start a chat where you can update each other on your progress, ask quick questions or share drafts of you documents.
Start a new chat by clicking on the pad and pencil icon at the top of the screen, then select who you want to include. Additional people can be added later as needed.
This Microsoft guide gives information on chats and sharing files with a select group.
Video/audio calls and sharing screens
Teams lets you make audio/video calls within your chats. You can also share your screen!
To make a call:
Once you’ve added people to the chat, click on the video or audio icons in the top right to start a call. Those people will have to accept the call.
To share your screen:
Click on the screen button in the top right. You’ll have the option to share any of the windows open on your device, so you can show the other people in the chat what you’re working on.
Once the other people in the chat press ‘accept’ they will see your screen. You can also connect with audio, to discuss what you’re looking at.
Be aware that the ‘Give Control’ button means the other people in the chat have control of your cursor, so be careful not to select that accidentally.