Enrolment and timetable webinar for new students

Descriptive transcript

Hi everyone, in this video I'll show you how to enrol in subjects and choose your major.

Go to your My Student Admin. Once you log in, you will see this homepage.

Click on your Subjects tab, and you will see your currently enrolled subjects.

In this example, we're going to enrol in subjects for the following year.

Firstly, click on Enrol in Subject.

Save the declaration form, and it will take you to your study plan page.

If you can't find any subjects to enrol, like in this example, don't worry. Most of the time you just need to add your major or elective subjects on your study plan and your subjects will appear here.

If you're not sure about which subjects to enrol, or what major or stream you want to do, you can click on the course program to view the structure of your degree in the UTS handbook.

In this example, you can view the second year subjects and the sequences here.

Okay, let's go back to the study plan.

To add a major or subject, please click on the Choose button.

These are the options you can choose from.

Decide which one to do and click on the Add to Study Plan button.

You can confirm the details of the major or subjects on the right.

Please note that, depending on your course, once you save anything to your study plan, you may not be able to change them.

So be careful and do your research on the UTS handbook before saving.

If you're okay with the option you selected, click on Save to Study Plan.

Now your new major and subjects are on your study plan.

Subjects showing 'Enrol' are available for enrolment.

Subjects with a 'Planned' status are not available for selection.

This means either the subject is full, not offered, or you don't currently meet its prerequisites.

You can check why it's not available by clicking on the 'Unavailable' or 'Requisites Information' links.

If you've been following the recommended subject sequence, but the subject you need to enrol in is a core subject and full, send an e-request to the Student Centre for further assistance.

Okay, let's select and enrol in subjects.

Check the tick box 'Enrol' for the subject you wish to enrol into.

This will highlight the subject in yellow.

If the subject is running in more than one session, like this one, it will display a dropdown of available sessions.

Select the session you wish to take the subject.

When only one availability is appearing, it means the subject is only available in the specific session, or other sessions are already full.

You may see both Block and Internal modes come up.

The Internal mode means it is a standard mode subject, and the subject is offered throughout the semester.

The Block mode means it is an intensive study mode, and normally offered within a shorter period.

When you've chosen your subjects for enrolment, click Enrol to continue the process.

Any selected subjects without issues will appear in yellow, but if there is any error, the system will give you a reason why you can't enrol in it.

In this example, you don't currently meet the prerequisites.

Once you confirm the potential enrolment list, click on the Confirm Enrolment button.

Alright, now you're enrolled.

Repeat this process and complete your enrolment as per the recommended structure in the handbook.

We also strongly recommend you enrol for the whole year, including both Autumn and Spring sessions.

For example, if you leave the Spring enrolment late, many subjects may become full and you may not be able to choose a subject that you want.

For more information, please visit the Enrolling in Subjects page on the UTS website, or contact the UTS Student Centre.

Descriptive transcript

Hello everyone. In this video, I will show you all you need to know about your timetable at UTS.

This video assumes that you have already enrolled in your subjects for the upcoming sessions. To check this, you can visit the Current Enrolment section within the Subjects tab in your My Student Admin.

First, go to your My Timetable, then select the appropriate year. Now log in with your student ID and your password.

Once you are logged in to My Timetable, you will be able to view your enrolled subjects for the upcoming calendar year, such as these for Autumn and Spring. Under each of these subjects, you may see multiple activities, such as lectures, tutorials, sections, and seminars.

If you have a subject that has a section, you will need to decide on a section, then choose one option for every type of class listed under that section. A subject coordinator may implement sections for different reasons, such as making sure the same students are on campus on the same day to help with group work.

In this example, if we were to choose section 1, denoted by SC01, we would not be able to choose any of the times shown under section 2.

Lots of subjects will have a variety of types and numbers of activities listed. You need to make sure you have a time allocated under each of these activities.

Your My Timetable can show a lot of information, so it is best to get a good idea of what everything means.

First, let's take a look at the status bar just underneath your name. The status bar gives a quick breakdown of all the activities you have allocated, and how many you still have remaining.

Now let's take a look at one of these subjects. Above the name of the subject, you will see a code that gives helpful information about the subject you are choosing a timetable for.

The first five digits in this code show a code unique to that subject. Next to that, you will see SPR. This signifies that you are enrolled in the subject for the Spring session, but this can also show AUT for Autumn and SUM for Summer.

After this, you will see the letter U. This signifies the campus in which the subject is taking place. Here, you might see either U for Ultimo or MP for Moore Park.

At the end, you will see the letter S. This signifies the subject study mode. In this case, the letter S signifies a standard mode subject that will usually run for the full length of the session. You may also see D for distance or online subjects, or B for block mode subjects, which are often run in shorter, more intensive study periods.

Now, let's take a look at choosing a time for the tutorial for the subject Managing People and Organisations.

Now that you have selected the tutorial, on the right it now shows us all the available times this class runs. It will give us the activity number, day, time, campus, location, duration, weeks the class is running, and any additional notes.

In this example, there are a number of times available for the tutorial. You may choose from any of them that show Select. In some scenarios, you may automatically get allocated to a time, usually if there is only one activity available.

Let's choose this first available time.

In addition to the message Select, you may also see the button say Full, indicating the activity has reached capacity, or Clash, which means the activity is running at the same time as one of your other allocated activities in your timetable.

If there is a class time that is full but you prefer to select that time, you can use the Favourite function to be placed in the activity if any spaces become available.

You can also select the bin icon to deallocate from your chosen class time without having to select another.

Additionally, if you wish to find out the class times for certain subjects, or the sessions in which those subjects are offered, you can use the search bar function to find information about subjects.

In My Timetable, you can also view your timetable allocations in a calendar view. To do this, click on the Timetable button in the top right.

This will show all of your allocated activities in a weekly breakdown. You can use the Filter Classes button to show classes for a given session, or use the arrows button to jump through your calendar on a week-by-week basis.

By repeating the steps in this tutorial, you should be able to choose your times for all your classes for the upcoming session.

You can also use this section to add your UTS timetable to your personal calendar.

For more information, please visit the My Timetable Help Guide on the UTS website, or contact the UTS Student Centre.