Steps in applying for and obtaining US Financial Aid
1. Complete Free Application for Federal Student Aid (FAFSA) form
You must complete the Free Application for Federal Student Aid (FAFSA) (opens an external site) prior to being considered for US Financial Aid.
As part of the application, you will need to include the US Department of Education federal school code for UTS: G31504.
Within one to four weeks after you submit your FAFSA, you will receive a Student Aid Report (SAR).
Student Aid Report (SAR)
The Student Aid Report (SAR) is generated by FAFSA. To view an online SAR, you will need to go to the FAFSA website and check that it has been processed and is available to be downloaded.
You must check your SAR to ensure that the information is accurate. If corrections are required you can make the necessary changes on FAFSA (opens an external site).
As a foreign school, UTS does NOT automatically receive your SAR electronically, so it is essential that you provide it to us in order to be considered and assessed for financial aid.
Email a copy of your SAR to firstname.lastname@example.org.
After receiving your SAR, we will assess your eligibility and will contact you.
2. Undertake entrance counselling
If this is the first time you are borrowing through the Direct Loan program at UTS, it is the responsibility of this University to ensure that you complete entrance counselling.
This helps you to understand your responsibilities regarding your loan. You may complete the entrance counselling online at the following site: StudentLoans.gov (opens an external site).
Please do this as soon as possible, and send us a copy of the email confirmation that you have completed the entrance counselling. A review of the essential information will be provided when you meet in person with the US Financial Aid Director at orientation.
3. Apply for Financial Aid at UTS
Complete the UTS Application for US Financial Aid (add the UTS Parent PLUS Loan Application if you are a dependent undergraduate applying for a Parent PLUS Loan) and submit it with the necessary documentation to:
US Financial Aid Director
University of Technology Sydney
Level 3A, UTS Tower Building
15 Broadway, Ultimo, NSW 2007
Or mail to:
US Financial Aid Director
University of Technology Sydney
PO Box 123
Ultimo, NSW 2007
4. Apply for admission to a UTS Course
Complete the application form and submit your academic documentation for assessment.
Find more information about how to apply to study at UTS.
5. Submit Master Promissory Note (MPN)
To take out a Direct Loan, you (and your parents for Parent PLUS Loans) must complete a Master Promissory Note (MPN). You can complete the MPN online at the StudentLoans.gov website (opens an external site)
The MPN is a legal document in which you promise to repay your loan(s) and any accrued interest and fees to the Department. It also explains the terms and conditions of your loan(s).
If you are applying for a Direct PLUS as a graduate/professional student, you will need to complete and sign a PLUS MPN that is separate from the one that you use for your Direct Subsidised and Unsubsidised Loans.
6. Apply for PLUS Loan if applicable
If you are an eligible graduate student or parent, you can complete the Direct PLUS Loan Application online at the StudentLoans.gov website (opens an external site). This loan requires a credit check with is authorised through this application.
7. Respond to US Financial Aid Offer
You will be advised via email of your eligibility for need-based aid and non-need based aid. Once UTS reviews your eligibility information, we will prepare a Financial Aid offer that outlines the aid programs for which you are eligible. You will be required to confirm your intent to take this amount, or any other lesser amount prior to certification taking place. This offer can then be used in your visa application to prove that you have access to sufficient funds.
If you are a dependant student, the offer will also stipulate how much money your parents can draw down for this year as a PLUS Loan, if they wish to. We will provide the PLUS application form in your packet, if not already completed.
We recommend that you use the figures contained in the offer to assist in creating a budget prior to departure, enabling you to plan for your financial security during the upcoming academic year. See the budget worksheet (opens an external site). It is strongly recommended that you plan to have sufficient funds available for accommodation, books, supplies, and any other personal expenses during the first six to eight weeks of classes in the event that there is some delay in your financial aid arriving from the US. While we will do everything in our power to ensure there are no delays, we want you to be prepared for every eventuality.
8. Accept full offer of admission
Once your academic credentials have been assessed and you have been granted admission to a degree program at UTS, you will be sent an Offer of Admission.
Commencing students wishing to accept their full Offer of Admission must pay a deposit to secure their place in the degree.
Upon receipt of the payment that is due, the University will authorise the Confirmation of Enrolment (CoE), which is required for a student visa.
Deposit policy for US Financial Aid recipients
UTS applies the following policy to individuals eligible to receive any US Federal Financial Aid funds:
If a student's tuition fees are covered by the total amount of the federal loans approved; then the student is permitted to pay a reduced deposit amount of AUD$1000.
If the student's tuition fees are not covered by the federal loans certified, then the student's deposit payment plan is in accordance with UTS international student policy, i.e. the initial deposit is equal to the first semester tuition fee.
Once the student has paid the deposit and returned the Acceptance form, UTS will issue the CoE. Once the CoE has been issued, the student will be able to apply for an Australian student visa.
Please note that loans cannot be originated until your enrolment is confirmed through the payment of your tuition fee deposit and you have been issued with a CoE from UTS. If you will be attending UTS on a visa which is not a student visa, please let us know as you will not be required to obtain a CoE. Loans will not be disbursed to your bank account until you actually arrive and enrol in your courses at UTS, the actual date of your disbursement will be conveyed to you through a disbursement letter. We also recommend that you should be prepared to incur approximately 2 months worth of expenses before your loan funds become available. These expenses will be taken into account in your Cost of Attendance calculation to determine your loan amount.
If there is a shortfall between the loan funds received by UTS and the student’s outstanding fees, the balance of the semester's fees must be paid once the loan is delivered and no later than four weeks after commencement of the semester. Further information on how to apply for a US student loan can be obtained from US Financial Aid Director, email@example.com.
9. Disbursement of funds
UTS has two disbursement dates based on 2 semesters in one academic year, each disbursement will be exactly half of your yearly award. Therefore, you will receive the total fund in two instalments after the whole process is completed.
If your loan is for only one semester, there will be two disbursements; one at the beginning and one in the middle of the semester.
Please note that disbursement dates are the dates your loan money will be applied to your UTS student account. The total amount for the first and second disbursements is based on the exchange rate on the day that the money is deposited in the UTS bank account, this date will be a couple (no more than three) days earlier than your actual disbursement date.
After your tuition fee in Australian dollars is taken out, the rest of the money will be refunded to you in the method that you indicate on your Loan Processing Request form. The most common method is that the money will be deposited to your Australian bank account that has been provided on the Loan Processing Request form. Therefore, we recommend that you open an Australian bank account shortly after you arrive in Sydney.
Your exact tuition fee will be calculated after you have enrolled in your individual subjects at UTS. The UTS fees office will be notified that you are participating in the Direct Loan program and will be aware that your tuition fees will be paid once your loan has been disbursed. If you receive notices about your tuition fees from the fees office, please email firstname.lastname@example.org.
10. What happens next
- UTS International US Financial Aid Office originates your loan and advises you by email
- Enrol at UTS, attend orientation