1. Purpose
1.1 This notice explains how and why we collect and process your personal information as a student of UTS in CareerHub. In this notice, the University of Technology Sydney, and the Careers team in Student Services Unit, will be referred to as we, us, our or UTS.
2. Collecting your information
2.1 As a student of UTS you are provided access to CareerHub. Information already held by UTS is included in CareerHub to enable your access and engagement with relevant programs and activities. This includes your name, student ID number, student email address and other contact details, indigenous status, course and enrolment details.
2.2 Additional information is collected or generated when you engage with programs and activities provided via CareerHub. This may include Information about:
Work Integrated Learning (WIL) and Internship programs you participate in, including wellbeing information, placement details and evaluations.
about your engagement with other programs and activities.
about appointments, events, and engagement with resources.
2.3 Your information may be collected from other parties where required to support the purposes of this notice. For example, evaluations from placement providers.
2.4 We only collect what is relevant and necessary. We may need certain information to provide and manage WIL and internship placements if that is relevant to you. If we don’t have the information required, we may not be able to do this or respond to your enquiries and requests.
3. How we use and disclose your information
3.1 We will only use or disclose your personal information for the purposes it is collected for, including directly related purposes, to fulfil a contract with you, with your consent, or where required or permitted by law.
3.2 We use your information:
to communicate with you, including to provide information on legitimate job and volunteering and related opportunities and/or to provide career related advice and support.
to provide you details about programs and events (e.g. orientation) relevant to you.
to facilitate specific programs and related placements, such as WIL and internships programs.
to facilitate co-curricular programs, such as Orientation, U:PASS, SOUL Award Program.
for quality improvement and planning purposes (including strategic planning) relating to our activities, including internal reporting in a de-identified form.
in a de-identified form when liaising with prospective employers.
3.3 Your information may be disclosed to hosting organisations where you are engaging in a WIL or internship program to facilitate your participation.
4. How your information is stored and retained
4.1 CareerHub is a hosted system and data is held on behalf of UTS by a contracted third-party service provider in Sydney. Additional services may be provided to you via CareerHub, which may be under separate contracts with relevant vendor. Some of these additional service providers store data outside Australia, in the cloud, or may access data from overseas locations. When we provide your information to a service provider, we take measures to ensure that they have appropriate arrangements and practices in place.
4.2 Your information will be kept for as long as it is needed for the purposes in this notice and in line with our retention obligations under the State Records Act 1998 (NSW).
5. Your rights in relation to your information
5.1 You can manage your communication settings and opt in and out of different types of communication within CareerHub by going to “communication settings”. This excludes certain types of communications, such as essential communications, including those relevant to any WIL and internship program you are participating in.
5.2 Otherwise, refer to your rights in relation to your information, including access and correcting your information, as detailed in section 6 of the Student Privacy Notice. Refer to the contact us section below to exercise your rights.
6. Contact us
6.1 If you have any questions about this notice or wish to make a request in relation to it, please contact us via careers@uts.edu.au
7. Additional information
7.1 Refer also to:
Student Privacy Notice in relation to your student data.
Privacy at UTS for further details about privacy, including privacy contacts.
Symplicity’s Privacy Policy (CareerHub vendor’s policy)
7.2 UTS staff are provided access to CareerHub and basic details are included to facilitate their access. This is covered under employee privacy notice. Where a staff member completes their profile and engages in using CareerHub opportunities, this Notice may also apply.
7.3 This notice may be updated at any time. Check this notice periodically to ensure you are aware of our current practices.
Date last updated: 5 June 2025