Important student information on rules and procedures

The University's Rules are published in the UTS: Calendar and online at:

www.uts.edu.au/div/publications/policies/rules/contents.html

If you require advice about any of the following rules and procedures, contact the relevant Student Offices on either campus.

University correspondence

It is important that you read all information sent to you by the University.

Attendance at classes

Most subjects have prescribed attendance requirements and these must be adhered to for satisfactory completion of the subject. Subject outlines provide this information. Should you have difficulties due to work commitments or illness, contact your Subject Coordinator as soon as possible (Rule 2.5).

Part-time attendance

Part-time students should be aware that attendance may require one afternoon or morning class during each teaching week.

Leave of absence

Students may apply for up to four semesters leave of absence. Students must have successfully completed at least one subject for an application to be considered (Rule 2.11). Students may only apply for two semesters of leave at one time.

Variation of program

There are specific deadlines for adding and deleting subjects in each semester. See the Student Offices for Faculty-specific dates and important details on how to vary your program.

In Autumn and Spring semesters the following dates apply:

• last day to delete subjects without financial penalty is the HECS census date: 31March for Autumn semester; 31 August for Spring semester
• last day to delete subjects without academic penalty is Friday, week six in each semester
• last day to add a subject is Friday, week two in each semester.

For information regarding last day to delete flexible subjects, contact the Faculty Student Office.

Relevant dates for Summer session are available from the Student Offices.

Note: Failure to notify the University of intended changes in your program can result in subject failure and incurring HECS liability or postgraduate course fees.

In exceptional circumstances, late changes to your program with supporting documentation are considered.

Examinations

Conduct of examinations

Students are strongly urged to read Rule 2.17 for details of what is required of them in relation to examination attendance and conduct.

Examination malpractice

For information on the procedures taken in a case of suspected malpractice in an examination, see Rule 2.23.

Special examination conditions

A variety of special examination conditions may be provided to students with special needs or disabilities. An extension of time in examinations may also be granted in certain circumstances for a disability or language difficulties.

Students seeking special examination conditions should contact the Faculty Academic Liaison Officer at the beginning of each semester.

Illness or misadventure during semester or examination period

Note: Each form listed in the following procedures has important information that you must read carefully before lodging the form.

If you know you will not be able to go to a formal examination at the scheduled time, submit an Advice of Scheduling Difficulties form to the Registrar (Student Info & Admin Centre, City or Kuring-gai campus) before the release of the final examination timetable.

If you miss a formal examination, consult a Professional Authority (doctor, counsellor, religious leader) who must complete a Request for Alternative Examination form on the day of the exam, and submit the form to the Registrar (Student Info & Admin Centre, City or Kuring-gai campus) within three working days of the examination.

If you miss an informal examination, submit a Professional Authority: Informal Examination form to your Subject Coordinator no later than three working days after the examination.

If you attend an examination (formal or informal) but are forced to leave before the allocated time, you must have a University Doctor or Counsellor complete a Request for Special Consideration form immediately after you leave the exam. Submit the form that day to the Registrar (Student Info & Admin Centre, City or Kuring-gai campus).

If you finish an examination or other piece of assessment but believe that your performance was adversely affected, consult a Professional Authority (doctor, counsellor, religious leader) who must complete a Request for Special Consideration form. Submit this form to the Registrar (Student Info & Admin Centre, City or Kuring-gai campus) within one working day of the examination or assessment due date.

Appeals against assessment

Provision is made for students to appeal against an assessment grade. Obtain an Appeal Against Assessment Grade form from the Faculty Student Offices, or the Student Info & Admin Centre, City or Kuring-gai campus. Read the form carefully and complete it according to the criteria outlined (Rule 2.25).

Withdrawal from a course

Students wishing to withdraw from a course should do so by the relevant HECS census date to avoid academic failure and incurring HECS liability or postgraduate course fees (Rule 2.13).

Internal course transfer

Students who wish to transfer from one UTS course to another must lodge a written application with the Registrar on the Internal Course Transfer: Continuing form. Contact the Faculty Student Offices for further information on eligibility.

Students wishing to transfer to UTS from another university should apply through the Universities Admissions Centre (UAC).

Awards and graduation

All students who believe they will qualify for an award from the University at the end of their current semester must complete an Authority for Graduation Processing form (available from the Faculty Student Offices) and an Application to Graduate form (available from the Student Info & Admin Centre, City or Kuring-gai campus and the Faculty Student Offices).

The closing dates to lodge these forms are:

• Autumn semester completions
  30 March
• Spring semester completions
  30 August
• Summer session completions
  15 December

The organisation of Graduation Ceremonies is complex and requires a substantial lead time. The Faculty of Business cannot guarantee students who complete an award course in Summer session will be able to graduate at the April/May Graduation Ceremonies.

University medals may be awarded to undergraduate students who have obtained outstanding academic results and who are considered to be of exceptional merit. To be awarded the University medal, a student must achieve a level of award of 85 per cent or greater. The University medal is presented to one student only per course, and in the case of the Bachelor of Business, to one student only per major.

Students wanting information on their level (or expected level) of award should contact the Faculty's Graduation Officer.

Concurrent study

In certain circumstances, students may be permitted to undertake a limited number of subjects at another tertiary institution and have these counted towards their UTS degree. Students wishing to undertake concurrent study should contact the relevant Student Office.

Recognition of prior learning

It is possible for students to seek an exemption in a subject through recognition of prior learning. To request an exemption based on prior learning, students should contact the relevant Student Office.