Last updated wednesday 8 april 2020, 5.15pm
The UTS Graduate Research School (GRS) is working with your faculty and supervisors to support you during the novel coronavirus (COVID-19) situation.
The questions and answers on this page are being updated as the situation changes. Please check back here regularly and remember to monitor your student email account.
If you have any other questions, please feel free to email GRS.
Or you can visit us via virtual Drop-ins on Zoom from Monday to Friday (except public holidays) during these hours:
We've also published some frequently asked questions for managing research as the COVID-19 situation develops.
For more general information, read the UTS coronavirus advice and frequently asked questions.
I am a new graduate research student in 2020, what is the last date I have to enrol?
UTS is aware that the evolving situation with COVID-19 means that starting your studies may be delayed.
If you are due to start your studies in the Autumn 2020 session (January through June), you can enrol up until 5th May.
If you are due to start your studies in the Spring 2020 session (July through December), you can enrol up until 7th October.
If you are a commencing international graduate research student with an approved visa:
- UTS will give you the option to enrol offshore and commence your studies from home as long as your supervisors agree.
- If you and/or your supervisors do not wish for you to start your studies from home by enrolling offshore, the Graduate Research School will work with you to defer the start of your studies.
If you are a commencing domestic graduate research student:
- Contact your supervisor to agree on the date you will commence your studies at UTS. Then email GRS to request information about enrolling online.
- If you wish to defer the start of your studies, you can do so using the online form.
Please feel free to contact GRS@uts.edu.au if you have any questions about enrolment.
I am a new international graduate research student in 2020. I have been offered a scholarship and I have opted to enrol offshore. How will I receive my scholarship?
Scholarships which cover your tuition fee will start as soon as you enrol.
Scholarships which provide you with a living stipend will be paid fortnightly into your Australian bank account.
You may be able open a bank account from where you are located offshore. If so, these payments will start as soon as you give us your bank details.
If you are unable to set up a bank account until you arrive in Australia, once you give us your bank details, you will be back paid the amount accrued since your enrolment date.
My program has coursework requirements. What happens now?
Most faculties who have coursework requirements in their graduate research programs have put in place online or alternate arrangements and have been in contact with students.
If you have any questions about specific subjects you are enrolled in, contact your subject coordinator.
Please contact GRS@uts.edu.au directly if you are affected, or worried you may be affected, and want to discuss extra support about coursework requirements.
I normally study and do my research on campus. What should I do now?
If necessary, you are still able to come to UTS to study and conduct your research.
This means that UTS is encouraging everyone who is able to work from home to do so.
UTS study spaces for graduate research students and research facilities are still accessible. Your faculty will keep you up to date on the operations of these spaces.
You will need to access these campus spaces with your student card.
If you do come to campus, please engage in spatial and good hygiene practices.
Because of the COVID-19 situation I need to make a change to my candidature or request an extension unexpectedly, but I've missed the normal timeline to request a change. Can I still submit my request?
We understand that you may need to make an unexpected change to your candidature such as:
- Change from full-time to part-time if you are a domestic student
- Request a leave of absence
- Request a scholarship extension
- Request a candidature extension
GRS is relaxing the timeframes that are normally applied for the submission of these requests. Please discuss any of these changes with your supervisors and then submit requests through your faculty.
There is only one timeframe which remains unchanged - you cannot request a scholarship extension more than 6 months prior to your scholarship end date. The most important thing right now is to talk to your supervisors and discuss your plan for maintaining progress on your research.
I do not need to make a change to my candidature now, but I might need to in the future. Should I submit a change request now just in case?
It is not necessary for you to make a request to change your candidature ‘just in case’.
We recognise that there are a lot of future unknowns to the situation associated with COVID-19. There may be longer-term impact on your research progress and personal circumstances that you may not be able to identify now.
UTS has mechanisms in place to support you as necessary with leave provisions and extensions of candidature and/or scholarships.
Your supervisors, faculty and the Graduate Research School will work with you now and into the future to address your needs.
With all these COVID-19 disruptions, how should I manage my research?
Your supervisors are best-placed to give you advice on your research planning and arrangements. Here are some things to think about and to discuss with your supervisors.
- How often, and through what means, should you keep your supervisors updated about your research activities and progress?
- When and how you should expect to receive feedback from them?
- Is your data management plan up to date?
- Is your data located in an appropriate, secure place?
- Is your work correctly backed up and accessible remotely?
If you need some further information about data management, see the library guides. If you need assistance with eResearch services such as high-performance computing (HPC), research data management plan/storage, or training, please contact firstname.lastname@example.org.
Study plans and timelines:
- Have you developed, or revisited, your graduate research study plan for 2020 with your supervisors?
- How will you be able to continue to work on your research?
- What were you planning to work on and when?
- Can activities that require travel, close contact with others, or difficult-to-access equipment and supplies be delayed for a few months?
- Can you bring forward other activities such as updating your literature, writing thesis chapters and/or articles and papers?
- Could your study protocols to be adapted in the short term?
- Are there different approaches, methods and technologies that you could use?
Remember, if you make protocol changes update the relevant ethics committee as appropriate.
I was planning to attend some of the GRS induction and research development workshops. Are they still on?
To support social distancing approaches, GRS is rescheduling face-to-face workshops and revising our activities to use online modes. We will update the Research Education and Development page as we work through this.
What library resources and services are available from off campus and how do I access them?
Most of the UTS library resources and services are available online. This includes databases for searching the library catalogue and a number of databases that provide access to the literature. The librarians are available to assist you via chat, email, phone, and online research consultations. Visit the UTS Library website for more information.
What if I need some support for eResearch services?
If you need assistance with eResearch services such as high-performance computing (HPC), research data management plan/storage or training, please contact email@example.com.
I need to access some UTS systems via a VPN, how do I do that?
Most UTS systems are easy to access using either a UTS laptop or your own computer. Some systems require special access. Links to specific help is available at remoteworking.uts.edu.au.
I have health-related issues that I haven't previously recorded with UTS, should I do that now?
We understand that some people in our community may be at a greater risk of severe illness due to COVID-19. Any personal data and health information you provide to UTS follows our strict privacy obligations.
If you feel comfortable recording any health-related issues you face and any accessibility needs you have, please register with the Accessibility Service.
I’m feeling a bit worried about what is happening. Where can I get some help?
We understand this is a very difficult time and you may be feeling worried about your own health, or the health of your loved ones. We also understand this constantly changing situation may be stressful. The UTS counselling service and self-help resources are available to help you.
I am a scholarship student. Will my scholarship be impacted because of the COVID-19 situation?
Rest assured, all scholarships will continue as per the conditions of award.
I hear that some universities are providing all graduate research students with candidature and scholarship extensions, what is UTS doing?
Some universities have shut down operations and may have decided to address all students in the same way.
At this time, UTS continues to operate.
We are working with faculties to support our graduate research students by proactively identifying people who might be at vulnerable stages of the candidacy and/or substantiatively affected by travel and other COVID-19 related restrictions. We are working within our existing framework of candidature management that provides for scholarship extensions, candidature extensions, and leave of absence on an as-needed basis.
As always, if you're experiencing difficulties with your candidature, your research, or in your personal circumstances, please speak with your supervisors and faculty for advice about how this can be addressed.
If you have further questions, please feel free to contact the Graduate Research School firstname.lastname@example.org
I’m an honours student or a coursework student with a capstone research project, what should I do?
We understand that honours and capstone projects have a very short timeframe to them. We suggest you contact your project supervisor and program coordinator immediately for some advice about modifying the scope and design of your project where feasible in light of the changing circumstances and to understand any changes in program timelines.