UTS Careers is partnering with Prosple and leading Australian universities to deliver a suite of National Virtual Careers Fairs.
The virtual fairs aim to replicate the face-to-face fair experience for students and industry in an online setting. ‘Booths’ are replaced with unique video rooms for each industry representative to interact with and meet our students. Students from all over the country have the opportunity to join the National Virtual Careers Fairs via their university's Career Directory.
Industry representatives are encouraged to register for upcoming fairs and review the playbook below (information guide for all virtual careers fairs hosted by Prosple).
National Indigenous Careers Fair
30 July 2020
National Hiring Careers Fair
5 August 2020
National Engineering & IT Careers Fair
11 August 2020
National Diversity Careers Fair
20 August 2020
National Virtual Careers Fairs 2020 Playbook
Please note the information outlined in the playbook is provided by Prosple.
Frequently asked questions
How does it work?
We’ll be running the virtual fair through our university career directory website, with the support of our technology partner Prosple. Exhibiting employers are featured on a dedicated landing page within our career site. Prior to the fair students will be reviewing employer profiles to prepare questions and decide which employers they want to meet.
Example virtual careers fair site:
Will each exhibitor be given a unique login?
Exhibitors will be given unique login details to their Zoom video room. Instructions will be sent a few days prior to the event explaining to the exhibitors exactly what they need to do to host their meetings. Exhibitors won’t need access to any external system except Zoom.
Will the students be able to see other students’ questions?
Yes, whether the questions are asked via the chat log or verbally, all other participants in that exhibitor’s unique video room will be able to hear or see the question, as well as the answer from the exhibitor.
How many people can be in the booth?
For standard fairs, we will limit the booth size to 100 participants. For special larger rooms, this can be increased to 500 participants or 10,000 for view only.
Can we do a presentation?
Yes, you’ll be able to share your screen and run through a presentation. Depending on the format of your event, you might want to do this in different ways. For example, if it’s an open forum career fair where different students come and go, you may want to have a presentation prepared that you run through every hour or half-hour. If it’s a virtual event where you have a particular time slot, it makes more sense to present first and then go to the room for questions afterward.
Can the booth attendants dial in from different locations?
Yes, absolutely! We encourage booth attendants to join from different devices, even if they are in the same room so that participants can see and hear them easily. One booth attendant will be invited to the video room as host. This means they’ll be able to mute people. All other booth attendants will join as regular participants, but can still talk, share video and present their screen.
How do we prepare?
1. If you don’t already have an employer profile with Prosple (or with another Prosple site), please submit an employer profile via this link: http://prosple.uts-employer.sgizmo.com/s3/
2. Decide which individuals will represent your firm at the fair. We recommend you nominate someone who is familiar with the recruitment process, as well as anyone else who will help students understand what it’s like to work at your company.
3. If you plan on running a specific agenda, let us know in advance so we can publish it for students.
Technical instructions for hosting your video booth
This video details the steps required to set up and run your video booth.
1. Download Zoom Client for Meetings
2. You will be sent a unique video room link via Zoom login details a few days before the fair. When you receive this, please:
a) Log in to Zoom using the details provided
b) Click on the unique video room link
3. Once you’re in the video room, please test the following:
a) Your video and microphone are working
b) You can invite your colleagues and make them co-hosts
c) You can create a custom background
d) You can share your screen
e) You can change your name (Participants > Prosple Booth X > More > Rename)
f) You can access the chat function
4. On the day of the fair, please be ready in your video booth 30 minutes before the fair to make sure everything is working. An event representative might join you in the room beforehand just to check you’re under control.
Video room moderation and etiquette
Moderate your way
Your video room is not a one-on-one meeting with a student, rather anywhere between a few students and a hundred students. Students will have their audio and video muted by default. They have the flexibility to turn either on (and should be encouraged to if they feel comfortable). As an employer, you will be responsible for moderating your own room, the same as you would your booth at a face to face fair. We will have university staff attending many of the video booths, but can’t commit to moderate every room.
Exhibitor presentation tips
1. Make sure your video is on - students want to get to know you, so make it personal for them
2. Set up a virtual background for each of your booth attendants, this clearly signals to students who are the exhibitor representatives instructions on how to do this are here
3. Keep your screen sharing on and showing an agenda slide throughout the session, this allows students arriving in the room to know what is being discussed
Please find below a sample slide which shows an agenda to add into each slide:
Advice for moderating rooms
For small groups (less than 5), the conversation flows as it would at a face-to-face fair. Students can ask questions for employers about the company and graduate program. Employers can choose to screen share and run through a presentation, do a walking tour around the office, or just answer questions as they come.
For large groups (more than 5 students), the discussion is moderated by the employer representative by picking questions from a list submitted in the video chat log. When a question is selected from the list, they employer representative can ask the student to repeat the question before answering it.
All participants will be muted by default, to reduce background noise. The employer representative has control of the video room and can ask people to leave or kick them out if they are being disruptive.
If you have any technical questions on the set-up of your booth for Virtual Careers Fair, please don’t hesitate to contact Prosple email@example.com.