The Equity and Diversity Unit, within the Centre for Social Justice and Inclusion, advises and assists UTS students and staff who have an equity-related complaints. The unit also advises managers or supervisors about appropriate equity-related complaint resolution processes.
We take equity-related complaints seriously and are committed to eliminating discrimination and harassment in university study and work environments. However, staff and students have the right to seek advice or pursue their complaint externally.
Students and staff can also seek assistance for personal support needs from UTS: Counselling.
What is an equity-related complaint?
An equity-related complaint is when you believe you are being discriminated against or harassed in your work or study because of your:
- sex (including pregnancy)
- sexual preference
- transgender status
- ethnic or ethno-religious background
- descent or national identity
- marital status
- political conviction
- religious belief
Complaints that do not involve allegations of unlawful discrimination or harassment on one of the above grounds are non equity-related complaints.
What is a non-equity-related complaint?
Complaints that do not involve allegations of unlawful discrimination or harassment could include interpersonal conflict, unfair or differential treatment, performance issues, industrial matters, or academic issues.
In a large and complex university community, interactions between staff and students are many and varied. Unfortunately, sometimes you may feel you've experienced unreasonable treatment, disadvantage or distress that needs to be resolved. The following offers some useful tips for resolving such situations and provides suggestions on who to contact if further help is needed.
First steps to resolving a complaint
A key principle in the UTS complaint resolution process is that complaints are resolved wherever possible at the most appropriate level of management for that issue or concern.
You are encouraged to raise your complaint in the first instance directly with the person concerned. This is appropriate in matters where you feel comfortable about making a direct approach, or where the complaint does not relate to allegations of unlawful behaviour (e.g. assault, illegal discrimination or harassment, corruption).
Where it is not appropriate for you to raise the issue directly with the other person/s, you can make a complaint to a manager or another person in authority at UTS.
There are a number of areas at UTS that help students resolve different types of complaints.
- Counselling and Advice: Students and staff can seek advice about complaint process and personal counselling support from Counselling Service.
- Academic and resource issues: For advice and advocacy in relation to appeals and other complaints contact the Students' Association.
- Students may choose to raise complaints and issues with other appropriate staff in the faculty such as the Director of Program, Head of Department, Head of School, Associate Dean, Course Adviser, Subject Coordinator, Faculty Academic Liaison Officer, or the Responsible Academic Officer. You should only contact the Dean when other resolution options have failed.
- Administrative matters: If the complaint relates to an administrative unit you should contact the Director or another manager of the unit. In the case of a large unit, for example the Library, the person in authority may be the manager of the appropriate area in the Library.
- Complaints about enrolment and administration can be submitted to the Student Administration Unit.
- Postgraduate research matters: For postgraduate research degree students with a complaint the responsible for receiving and investigating their complaints is with the Dean of the Graduate Research School.
Specialist units have the authority to receive and investigate specific types of complaints.
- Unlawful discrimination or harassment: Contact the Equity & Diversity Unit.
- Personal safety: For matters relating to theft, assault, or other concerns about personal safety contact UTS: Security services.
- University related: Student complaints about corruption, maladministration or serious waste should be made to the Registrar on phone 9514 1285.
- Last resort: When all other avenues for complaint resolution have been exhausted, if your complaint relates to administrative matters or some academic decisions you can make a complaint to the UTS: Student Ombuds office.
For any staff members with a non-equity-related complaint please visit the Staff Grievances section on Staff Connect and follow the instructions.
Equity-related complaints resolution process
This cover all types of complaints and are based on confidentiality, impartiality, protection from victimisation and prompt resolution.
Principles for complaint resolution at UTS are:
- Managers and supervisors have the responsibility to identify and attempt to prevent or redress problems in the university
- Where possible, grievances are resolved at the lowest appropriate level of management
- Complaints are responded to as quickly as possible in the circumstances
- Procedural fairness is observed for each party in all aspects of handling a complaint
- No grievance is pre-judged
- Confidentiality is respected
- Resolution of the grievance takes into account wherever possible the preferred process of resolution of the person who made the complaint. However, there may be instances where a complaint is of such a serious nature that formal action is required
- Staff and students have a responsibility not to pursue grievances with a mischievous or malicious intent