If you wish to transfer to a different institution in Australia, you may be required to have a release letter from UTS before you can enrol at your new institution.
This requirement applies when you are studying on a student visa and have not yet completed 6 months of your principal course at UTS. This is an Australian Government requirement.
If you were offered a package of courses at UTS, and applied for a student visa to cover all your courses using more than one Confirmation of Enrolment (CoE), then the principal course is the final course in the package.
- You have two eCoEs, one for an English or diploma course at Insearch and one for a bachelor's course at UTS.
The bachelor's course is your principal course.
- You have two eCoEs, one for a graduate diploma and one for a master's.
The master's course is your principal course.
If you have completed more than 6 months of your principal course, then you may transfer without a release letter.
If you are still enrolled in a preliminary course, you need a release letter to transfer.
The Australian Government requirement refers to 6 months exactly from the start date of your course, not one teaching session. Thus, even if you have completed one session of your course, you may not yet have satisfied the six-month requirement and will therefore require a release letter to transfer to another institution.
Important information about Simplified Student Visa Framework
UTS is an approved participant in the Australian Government’s Simplified Student Visa Framework (SSVF), and recruits students into its degree courses under the SSVF arrangements of the Department of Home Affairs (opens an external site). The SSVF is designed to make the process of applying for a student visa simpler for genuine students.
Students wishing to transfer courses should note that under the SSVF they are expected to maintain enrolment at the same or higher level of Australian Qualifications Framework (AQF) study. You will be required to apply for a new visa if you wish to transfer to a course that is at a lower AQF level.
You must seek your own immigration advice on SSVF and any proposed course and/or provider transfers as this action may impact your visa up to and including cancellation. You must take this important information into account when considering a course change or a possible move to another provider. UTS does not give visa or immigration advice.
Visit the Department of Home Affairs (opens an external site) for information on the SSVF, the limits on changing your course/provider and how to meet the conditions of your student visa or find information on AQF (opens an external site).
Conditions for obtaining a release letter
Obtaining a release letter from UTS is conditional. You must demonstrate to UTS that you satisfy one of the following conditions:
- You had a conditional offer from UTS and did not meet the conditions of your offer. You will have a received an unsuccessful letter from UTS International; or
- Continuing your course at UTS is not in your best academic interest; or
- There are special circumstances in favour of you moving to another institution.
UTS has the right to refuse your request for a release letter if you do not meet one or more of the conditions listed above. For further information refer to the UTS Release Protocol.
If UTS refuses your request for a release letter then you have the right to appeal the University's decision.
Applying for a release letter
To apply for a release letter you must:
- Obtain an offer from a new education institution.
Do not pay any tuition fees or deposit to the new education institution at this stage.
- Apply to UTS International for a letter of release.
Your application must state your reasons for seeking release from UTS. Include a copy of the offer letter from the new education institution and any other supporting documentation. UTS will assess and reply to the request within 10 working days.
- If your application is approved, then UTS will give you a letter of release to take to your new education institution. You will be informed by email when your letter is available for collection.
- Formally withdraw from your UTS course.
- Accept your offer at your new education institution. Your new institution will give you a new Confirmation of Enrolment certificate (CoE)
- Take your new eCoE to your nearest Department of Home Affairs office (links to an external site) to inform them of your transfer.
Requirements for under-18 students
If you are under the age of 18, the following conditions also apply:
- Your application for release must include a letter from your parent or legal guardian approving your transfer to the new institution.
- If you are not currently living with a parent or suitable relative, then your offer letter must confirm that your new institution will accept responsibility for your welfare and accommodation arrangements.
If you have any inquiries about applying for a release letter, contact UTS International or by phone +61 2 9514 1531.