What is a Signature File?
A signature file is a short block of text at the end of a message identifying the sender and providing additional information about them.

How to create a Signature File in Netscape Mail
How to create a Signature File in Webmail

UTS Staff Signature Files
Each person at UTS has the ability to place a signature on their emails. UTS has a standard format for the style and content of the information placed in this section for all staff. The intention of this protocol is not to stop staff from personalising their email signature but to ensure that email signatures from UTS always carry standard information, much in the same way as a business card. Additional information that an individual may wish to append to their signature is in no way discouraged.

PROPOSED PERSONALISED SIGNATURE:

--
NAME OF PERSON
TITLE
School Department Unit Centre (if required)
AREA/FACULTY/DIVISION
University of Technology, Sydney
PO Box 123
Broadway NSW 2007

T: +61 2 9514 1770   F: +61 2 9514 1588   L: Physical location

EXAMPLE:

--
Paul Scanner
Admissions and Progressions Assistant
University Graduate School
University of Technology, Sydney
PO Box 123
Broadway NSW 2007

T: +61 2 9514 1770   F: +61 2 9514 1588   L: CB10.6.23


Setting Your Signature File in Netscape Mail
Netscape requires you to have the text signature in a seperate file to the mail program, so you will need to create this file.
The signature file must be in a text format so you will need to use a text editor (Notepad in Windows or TextEdit for Mac).
Once you have typed up your signature text, save the file and take note of the name and location of the file.

  • In Netscape 7.1 select "Mail & Newsgroups Account Settings" from the Edit menu.



  • The "Mail & Newsgroups Account Settings" window will pop up. In the left pane click on "General" and in the right pane click in the "Attach this Signature" box.
  • Click on "Choose" to browse to your signature files location.


  • Once you have located and opened the signature file location click OK at the bottom of the window.
  • You can check if this has worked by composing a new email. Any new email you compose should have the signature at the bottom.

    • Setting Your Signature File in Web Mail
    To set a signature file in web mail login to your email account through the web and select the "Options" tab. You will see the following page:

    To use this feature simply type in a signature and tick the box labelled "Include this text in each message you compose:".