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Graduation

Your Graduation Ceremony

Every student who completes a bachelors degree, a graduate diploma, a masters degree or a PhD has the option to attend a graduation ceremony at UTS.

The date that you attend your graduation ceremony will be determined by the date upon which the mark for your final subject is added to your student record.

UTS holds two main sessions of graduations ceremonies, in Autumn and in Spring. See Graduation Dates.

Your ceremony details are available by accessing your "My Graduation Registration" sub-menu in My Student Admin.

Unless otherwise advised you will be allocated a maximum of three guest tickets. You will be notified by UTS via your webmail account if there are changes to the number of guest tickets allocated.

The fee to attend the graduation ceremony is $126 per student. This fee includes admission to the ceremony for you and your guests, academic dress hire and a program.  You must pay the ceremony fee online only via credit card (Visa or Mastercard) during the graduation registration period.

You are asked to be present two hours before your graduation ceremony begins, in order to be fitted in your academic robes and to pick up tickets for your guests.

During your ceremony you will be presented with your  testamurtranscript and AHEGS .

If you have completed a double degree at UTS, you will be allocated into the ceremony for the faculty that owns the parent study package eg. the owning faculty of the combined Bachelor of Laws and Bachelor of Business, is the Faculty of Law. You will only be required to register once for your ceremony. It is not possible to attend a ceremony for both faculties.

Before the ceremony 

To allow time to collect tickets, academic dress, programmes, and find your seat, please arrive 90 minutes before your ceremony.
 
At City ceremonies, the Graduation Desk is located on Level 5, Building 1. You will need to visit the Graduation Desk to pick up tickets for you and your guests. The Graduation Desk opens 90 minutes before the ceremony and closes 30 minutes before it commences. You must bring your student ID card or another form of official photographic identification on the day of your ceremony.
 
Signage at the desk will direct you to the Gowning Room. You need to be registered in order to pick up your gown. After you have been gowned, please complete the Australian Graduate Survey - a national survey of recent graduates designed to help maintain and improve course quality. The survey takes 5-10 minutes to complete, and you will go into the draw to win an iPad. Your survey comes with a postage paid envelope for graduates who don’t have time to complete it on the day.
 
Graduation programs are available for collection at the Alumni Desk.  We encourage you to become a member of UTS Alumni. Membership is free and entitles you to a range of benefits and social activities.
 
Graduates should take their seat 20 minutes before the ceremony commences to be briefed on proceedings. If your guests haven’t arrived yet,  you can leave their tickets at the Graduation Desk for collection. 
 
Please leave your bags, briefcases or other personal items with a guest before taking your seat; you won’t return to the same seat after your presentation to the Chancellor. 

During the ceremony 

The ceremony commences with the academic procession entering the hall accompanied by processional music. The congregation rises to sing the national anthem before the Proctor signals graduates to rise in turn according to their faculty.
 
The ceremony order of proceedings is below. 
 
  • The Chancellor opens proceedings.
  • The Dean announces the names of graduates for congratulations by the Chancellor.
  • Graduates are individually presented to the Chancellor. You’ll be asked to move to the side of the stage until a signal from the Proctor calls you for presentation. 
  • At presentation the protocol is to acknowledge the Dean and then the Chancellor by raising your trencher (cap), before walking to centre stage.
  • photograph is taken of you as the Chancellor congratulates you.
  • You’ll be presented with your academic record, Australian Higher Education Graduation Statement (AHEGS) and a testamur confirming your award title, level and conferral date. This testamur is a legal document that is issued in original form once only.
  • After the occasional address, graduates are invited to participate in the academic procession and guests are invited for refreshments.
  • Recessional music heralds the end of the ceremony and the academic procession retires from the hall.

After the ceremony 

Ceremonies last approximately 90 minutes, and are followed by refreshments in the foyer area outside the Great Hall on Level 5, Building 1, City campus. 
 
Don’t forget to return your hired academic dress to the Gowning Room within an hour of the ceremony ending. 

Student questions

Can I request extra guests tickets?

As venue capacity is limited and attendance rate is usually high, extra guest tickets cannot be issued or reserved in advance. This is to ensure that the allocated number of guests for each graduate can be facilitated. You can request extra guest tickets at the Graduation Desk on the day. The Graduation Desk will only be issue extra tickets if there are seats still available prior to the commencement of the ceremony. Alternatively, there will be an outside viewing area for non-ticketed guests to watch the ceremony on a large screen. This may be more convenient for some guests who would like room to move around. They can also join the graduates in the reception that occurs after the ceremony, and take photos of the graduates in their gown before and after the ceremony.

What will I be presented with at the ceremony if I've already received my testamur?

If your award/s were conferred in June or November you will havealready collected your testamur, academic transcript and AHEGS or had them posted to your preferred mailing address. On the day of the graduation ceremony you will be presented with  a congratulatory letter. The letter is printed on the same-sized testamur paper and inserted into the same-sized plastic sleeve.

Can I arrange for internal parking if my guest/s or I have special needs?

If your guest/s or you have special needs, please contact the Security Office directly on +61 2 9514 1169 as a matter of priority (as space and capacity is limited), to query what services and access can be made available.

What arrangements will be made at the ceremony if my guest/s or I have have special needs?

If you or your guests have special needs please email graduations@uts.edu.au with your requirements at least three weeks prior to the start of the ceremony period. This is to ensure arrangements can be facilitated in a timely manner.

Can I get a refund if I don't attend my ceremony?

You are entitled to a 50% refund of your ceremony fee (ie. $63) if you provide a minimum of three working days written notice before your ceremony. The written notice is to be submitted to your Student Centre. Refunds are usually processed within two weeks after the ceremony period. Those who provide less than the required minimum of three working days notice will not be entitled to any refund.

Student and Related rules: